Executive Assistant to SVP -People Business, Functions, and Technical and SVP- Talent and Learning

Executive Assistant to SVP -People Business, Functions, and Technical and SVP- Talent and Learning

Description -

This role provides advanced strategic and tactical support to two SVPs in the People Organization, Executive Assistant to Executive Assistant to SVP -People Business, Functions, and Technical (BTO) and SVP- Talent and Learning (T&L). The Executive Assistant (EA) operates as a trusted partner, enabling effective execution of the organizational priorities. The EA owns complex calendar orchestration, executive communications, and BTO and T&L governance cadence (e.g., talent reviews, workforce planning, leadership forums). This role coordinates cross-functional engagement with HR, business leaders, finance, legal, and regional talent teams. The EA synthesizes data and insights for executive reporting, prepares high-impact presentations, and manages sensitive people-related information with strict confidentiality. They anticipate needs, drive follow-through, and ensure leadership priorities are executed with speed, precision, and strong stakeholder alignment.

Responsibilities

Executive Support & Operations

• Provide advanced administrative and operational support to the SVP; recognized as a key partner to the BTO and T&L leadership team.
• Own end-to-end calendar management: prioritize high-impact engagements, coordinate global and cross-time-zone meetings, and proactively manage leadership cadence (e.g., talent reviews, workforce planning sessions, employee forums).
• Act as a gatekeeper: triage communications, draft executive responses, and manage follow-ups across internal and external stakeholders.

BTO and T&L Governance & Cadence Management

• Orchestrate leadership cadence across BTO and T&L, including:
  • Talent reviews and workforce planning sessions
  • Strategy and pipeline reviews
  • Leadership team meetings and global forums
• Ensure high-quality preparation: pre-reads, briefing materials, stakeholder alignment, and action tracking.
• Drive post-meeting execution by monitoring follow-ups, decisions, and outcomes.

Executive Communication & Content Development

• Prepare executive-level presentations and briefing materials
• Deliver concise, data-driven storytelling tailored for senior leadership audiences.
• Draft internal communications, leadership messages, and talking points for the SVPs.

Travel & Expenses

• Manage all aspects of executive travel (domestic/international), ensuring efficiency, compliance, and seamless execution.
• Process and reconcile expenses accurately and timely.

Stakeholder & Cross-Functional Coordination

• Serve as a central point of contact connecting the SVPs with PO leaders, business executives, recruiting teams, and other internal and external partners.
• Coordinate workflows across Finance, Legal, and Communications functions.
• Support alignment across global regions and ensure consistent execution of BTO and T&L priorities.

Confidentiality & Compliance

• Handle sensitive employee, talent, and organizational data with strict confidentiality and adherence to company policies.

Team Enablement

• Mentor and support administrative team members where applicable.
• Establish best practices, templates, and operational standards to enhance efficiency within the BTO and T&L support model.

Education & Experience (Recommended)

• High School Diploma/GED or equivalent experience
• 8+ years of experience supporting senior executives (SVP/ELT level), preferably in HR, Business Operations, Talent and Learning, or similar global functions

Knowledge & Skills

• Executive-level administrative support and operations (expert level)
• Complex calendar management across global time zones
• Executive communication and presentation development
• Talent/recruiting lifecycle understanding (preferred)
• Data storytelling and dashboard interpretation
• Event and leadership forum coordination
• Microsoft 365 (Outlook, Teams, Excel, SharePoint)
• Collaboration tools and workflow optimization
• Strong attention to detail, quality, and confidentiality

Core Competencies

• Executive Communication – Ability to distill complex information into clear, impactful summaries
• Results Orientation – Drives execution and ensures follow-through
• Learning Agility – Adapts quickly to evolving talent and business priorities
• Stakeholder Management – Builds trust across global, cross-functional teams<