Senior Executive Assistant

Would you like to collaborate with dynamic, cross-functional and international teams?<h2>Are you passionate about providing Assistance and Support?</h2><h2></h2><h2>Partner with the best</h2><p>As an Executive Assistant, you will be responsible for:</p><ul><li>Extensive email and full diary management in Outlook, anticipating clashes, and managing conflicting priorities of equal importance using judgement and negotiating skills, ensuring productive use of the Executive's time.</li><li>Organize and coordinate weekly, bi-weekly, and monthly meetings, preparing and collating relevant documentation where appropriate, across multiple time zones.</li><li>Proactively arrange complex business worldwide travel including flights, accommodation, agendas, and ground transport, adhering to strict budgets and schedules, ensuring timely visa processing, with special attention to ground transportation, security, and safety.</li><li>Support administrative activities related to staffing, onboarding, and office space management.</li><li>Oversee Office Assistant to support administrative tasks and wider team support.</li><li>Provide proactive meeting setup including logistics, venue, equipment, and catering.</li><li>Accurately track and manage invoicing and budget information.</li><li>Coordinate onsite and offsite events and conferences for 20+ participants, offering support with setup and resources to guarantee smooth operations, including traveling as needed.</li><li>Process Travel &amp; Living expenses in accordance with company guidelines, manage expatriate internal profiles through Concur.</li><li>Use discretion in interfacing with all levels of individuals, both internally and externally.</li><li>Prepare, evaluate, and edit incoming and outgoing communications for the executives.</li><li>Ensure timely and efficient communication, acting as a liaison between the executive and other stakeholders.</li><li>Maintain confidentiality of sensitive information and ensure security of executive's personal and professional data.</li></ul><p></p><p>Fuel your passion</p><p>To be successful in this role you will:</p><ul><li>Bachelor's degree from an accredited university or college (or a high school diploma / GED with at least 4 years of experience in Support Services). Minimum of 3 additional years of experience in Executive Support.</li></ul><p></p><p>Work in a way that works for you</p><p>We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:</p><ul><li>Flexibility in your work-schedule</li></ul><p></p><p>Working with us</p><p>Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.</p><p></p><p>Working for you</p><p>Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace challenge with a package that reflects how much we value their input. Join us, and you can expect:</p><ul><li>Contemporary working office policy</li><li>Wellbeing activities by volunteer teams</li><li>Supplementary private medical care option</li><li>Safety net of life insurance</li><li>Additional flexible benefit framework</li></ul><p></p><p></p>