Executive Assistant

At Wizards of the Coast, we connect people around the world through play and imagination. From our genre-defining games like Magic: The Gathering® and Dungeons & Dragons® to our growing multiverse, we continue to innovate and build new ways to foster friendship and connection. That’s where you come in!

 

The Administrative Assistant provides proactive administrative and operational support to two dynamic business areas — Digital Games and Digital Licensing. This is a unique opportunity to support two creative, fast-paced teams driving digital innovation and brand partnerships.

At Wizards of the Coast, we love what we do, and this role is perfect for someone who brings both passion and professionalism to their work. As an Administrative Assistant, you’ll help shape and support teams while growing in your career within a collaborative community of Executive Assistants who share a commitment to inclusion, excellence, and mutual support. You’ll play an essential role in helping Wizards’ digital initiatives thrive, contributing to experiences that bring our community together and shape the future of play.

The ideal candidate is a flexible, adaptable and resourceful team player who thrives in a fast-changing environment, approaches challenges with a can-do attitude, and demonstrates curiosity about how their work connects to the company’s broader mission. You are a team player that bring professionalism, composure, and a growth mindset — seeing this role as both a platform for personal development and a pathway to becoming a trusted partner to the teams they support.

Additional qualities that drive success in this role include:
Being flexible in shifting priorities, showing a strong can-do attitude, staying curious about how your work supports the company’s strategy, remaining composed under pressure, and being growth-oriented, recognizing this role as a launchpad for long-term development within a supportive EA community.

What You'll Do:

Administrative & Calendar Management

• Manage complex calendars for two leaders, resolving scheduling conflicts/
• Prepare and share meeting context in advance (agendas, attendees, objectives, and prep materials).
• Anticipate upcoming priorities and proactively adjust schedules to protect leader bandwidth and ensure operational flow.

Travel & Expense Coordination

• Arrange end-to-end domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Process and reconcile expense reports.
• Anticipate travel needs and manage disruptions with flexibility, professionalism, and discretion.

Team & Communication Support

• Build and maintain strong cross-team relationships and partner with teams to coordinate logistics for projects, meetings, and events.
• Support onboarding and offboarding for new hires, coordinating logistics, equipment, and introductions.
• Help coordinate and execute team events, including Offsites, Town Halls, morale events, and onsite visits.

Project & Event Coordination

• Learn key milestones of small- to medium-sized projects, with direction from a project lead, and put measures in place to ensure leaders are prepared to deliver against deadlines (e.g., calendar holds, reminders, pre-read organization).
• Track key milestones, action items, and follow-ups using tools like Smartsheet.
• Prepare and distribute materials for offsites, planning sessions, or key business reviews.

Operational & Business Awareness

• Demonstrate curiosity about how the team’s work connects to company goals and express genuine interest in learning the “why” behind processes.
• Identify and suggest process improvements that streamline administrative and operational workflows.
• Handle sensitive information and communications with the highest level of professionalism and discretion.

What You'll Bring:

• 2+ years of administrative experience supporting multiple leaders or departments.
• Strong proficien