Administrative Assistant 3 or 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Top Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman in Cincinnati is seeking an Administrative Assistant to support the Engineering and Sciences (E&S) Director for the Xetron Operational Unit. This role supports the Cyber and Processing Engineering Business Unit located in Cincinnati, OH.

Our Northrop Grumman Cincinnati, Ohio small business culture operates collaboratively within a larger corporation providing the benefits of both.  This unique relationship offers employees the ability to know everyone at the site while working in an atmosphere of collaboration and cooperation. But don’t take my word for it.  See for yourself!  See why we receive comments on our YouTube Videos like “This company is insanely advanced” and “Wow. This is mind blowing.”  Additionally, here are some of our recent Awards and Recognition.

Essential Duties:

• Arrange, maintain, and modify the Director’s schedule and associated organizational activities

• Coordinate business meetings, for staff as well as for Customers and VIPs

• Efficiently support the Organizational Unit (OU), managers and employees within the organization

• Creating, updating, delivering presentations and documents supporting the organization initiatives and meetings

• Generating reports and charts from various data sources

• Receive visitors including customers and other contractors

• Make decisions in alignment with Director’s leadership, while coordinating with other leaders and administrative assistants within the business area

• Coordinate/assist with order and delivery of business meals to various program locations

• Monitor, maintain, and order supplies to support the business area

• Prepare and adjust travel arrangements and complete expense reports in Concur system

• Provide some administrative support for E&S and program teams across the sector

• Interact daily with organization leadership team to plan, schedule, and coordinate meetings and activities in alignment with objectives.

• Use automated systems to track office seating.

• Maintain organization-wide email distribution lists and send organization-wide emails from the Director.

• Administer and track training (LX role tracking and role certification).

• Maintain assigned Organizational Charts

• Maintain office supply stock to support assigned rooms. 

• Support maintenance requests for assigned office locations. 

• Manage and administer SharePoint file repositories.

• Manage mail distribution within assigned mailstops.

• Oversee conference room administration.

• Support functional partners on special assignments.

• Guide employees in Company policies and procedures.

This position can be filled as a Level 3 or Level 4

Basic Qualifications for Level 3:

• High School diploma and a minimum of four (4) years of experience in an administrative support position

• High-level of proficiency with Microsoft Office Applications (Outlook, Word, PowerPoint, Excel, Teams).

• Experience with Confluence and/or Jira.

• Demonstrated experience looking for opportunities to update administrative systems and processes to make them more efficient

• US Citizenship is required

• Ability to obtain and maintain a Top Secret Clearance (NG will sponsor)

Basic Qualifications for Level 4:

• High School diploma and a minimum of six (6) years of experience in an administrative support pos