Corporate Assistant

This is a remote position.

1. Setup spreadsheets so that Executives can view current expenses, vendors, and inventory for our portfolio of hotels.
   
1. Input data (invoices/pricing) from Xero (accounting software) into a spreadsheet for each vendor and break down their pricing for Executives to analyze and compare.
   
1. Goal is to find the most efficient vendors and save the company money by reducing wastage and creating more efficiency.
   
2. Assist properties and the company office to shop vendors and suppliers then itemize pricing into a spreadsheet to view the best pricing.
   
1. We typically need 3 to 5 bids before deciding on which vendor to move forward with.
   
1. Parking lot resurface companies
   
2. Laundry Supply companies
   
3. Trash services
   
4. Paint
   
5. Linen, terry, paper supplies, pens, notepads, etc.
   
3. Whenever updated documents arrive via email or respective portals, download and save them into the Dropbox folders. 
   
1. Docs to download and upload to Dropbox: 
   
1. Invoices and weekly inventory 
   
2. Monthly Financials
   
3. STR Reports – Monthly and Weekly
   
4. Contracts – vendors/suppliers
   
5. Insurance policies – Organize into a spreadsheet itemizing policy, coverage dates, type of policy and cost of policy.
   
4. Assist main office with data entry tasks as needed.
   
1. Building spreadsheets and dashboards for each location
   
2. Inputting budgets into accounting software
   
5. Review weekly cash reconciliation reports and follow up with discrepancies
   
1. Follow up with DO’s on the reconciliation.
   
6. Access, download market analysis and financial reports before saving and distributing as directed.
   
7. Utilize the above mentioned spend tracking to identify potential waste and alert leadership.  
   
8. Access each property’s system to pull  and compile performance statistics to log and share as directed.