Executive Administrative Assistant

We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide critical support to our leadership team and assist with operational needs. In this junior-level role, you will manage scheduling, coordinate travel, and support key administrative and operational needs in a fast-paced, dynamic healthcare startup environment. 

This is a fantastic opportunity for someone looking to grow their career in administrative support while contributing to a mission-driven organization. 

About Intus Care

Intus Care is a healthcare analytics platform that synthesizes healthcare data to identify risks, visualize trends, and optimize care for PACE programs. Intus Care empowers care providers to mitigate high risk events and equips executives with the tools to make informed decisions based on comprehensive clinical and operational data. Our mission is to catalyze data driven change to achieve high-value, multi-disciplinary care for older adults. In addition, Intus Care offers a broad range of technical assistance and consulting services to support PACE programs under development and existing programs that are growing and evolving to meet the needs of their communities.

Key Responsibilities

• Manage and prioritize multiple calendars for leadership including scheduling meetings and high-priority requests

• Manage and prioritize internal & external meeting coordination for customer facing team members

• Ensure all meetings are properly scheduled with correct attendees, agendas, and necessary materials 

• Respond promptly to scheduling requests with professionalism and courteous communication.  

• Anticipate potential conflicts and proactively resolve scheduling issues to ensure smooth operations 

• Coordinate travel & catering arrangements for leadership as well as logistics for conferences, client on-sites, and other events 

• Organize and support administrative tasks, such as data entry, file maintenance, and conference registrations  

• Assist the people operations team special projects, including maintaining internal documentation, streamlining workflows, and supporting process improvement initiatives 

Qualifications

• 1-2+ years of experience in Executive or Administrative Assistance, preferably in a startup environment 

• Proven ability to manage and prioritize competing tasks in a fast-paced, dynamic setting 

• Excellent organizational, time management, and problem-solving skills 

• Strong written and verbal communication skills with a professional and diplomatic approach 

• Detail-oriented, proactive, and eager to learn 

• Familiarity with tools like Microsoft 365, Slack, or similar platforms; tech-savvy is a major plus 

If you’re an organized, detail-oriented, and proactive professional who excels at keeping things running smoothly and thrives in a fast-paced environment, we’d love to hear from you. Apply today to join our growing team!

What We Offer

• Location: US Based - Remote 

• Salary: $75,000 - $85,000 

• Flexible PTO

• 15 Holidays

• Paid Parental Leave

• 401k

• WFH, Health & Wellness, & Professional Development Stipends

• Opportunities for growth and professional development in a mission-driven healthcare startup