Conference Services & Events Assistant

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Conference Services & Events Assistant to join our Firm. This position will be based in our Boston office. This position is responsible for scheduling, confirming, and the execution of all in-house meetings and events booked in the Firm's conference center. Provides support for off-site and virtual meetings.

Responsibilities

• Responsible for scheduling, confirming, and the execution of all in-house meetings and events booked in the Firm's conference center.
• Makes arrangements with Food Services, Facilities Management and other departments to ensure that all requests for space, food, equipment and other requested services are provided seamlessly.
• Assigns conference rooms and services as requested and coordinates efforts between departments to ensure that all services and requests are provided seamlessly.
• Communicates with internal and external customers via email, in-person and on the phone.
• Assists with coordinating and monitoring on-site, off-site, and virtual events.
• Completes basic audio-visual setups as requested.
• Establishes and maintains effective working relationships with clients, attorneys, staff, and other internal customers.
• Helps build relationships with, and maintain databases for, service providers (hotels, event venues, restaurants, florists, etc.).
• Performs conference room set ups as needed (i.e., configuration of chairs, tables, etc.).
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Outlook, Word, Excel), with the ability to learn new software and operating systems (e.g. EMS billing and invoicing)
• Knowledge of or ability to learn Conference Services industry trends and techniques and audio/visual field and procedures (i.e., audio/visual equipment, techniques, and methodologies)
• Ability to maintain high level of customer service
• Ability to diffuse difficult situations
• Ability to exert low to moderate physical effort
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to travel domestically
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education/Experience

• High School diploma. Bachelors preferred
• Minimum of one year related experience

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our