Procurement Associate

Duties & Responsibilities

 

Core tasks:

• Review requisition requests for accuracy and prepare purchase orders to send to suppliers/vendors.
• Determine if inventory quantities are sufficient for needs and order materials when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other issues that may arise.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Process RMA’s requests after received approval from Procurement Manager.
• Perform strategic procurement activities across multiple categories of purchasing, sourcing and profit margin increase.
• Develop and maintain relationships with suppliers, subcontractors, and vendors.
• Interface with various internal departments to ensure flow of goods is efficient and achieve consistent communication.

• Maintain hard copy purchasing orders and electronic files alongside original purchase orders.
• Assist with scheduling and organization for procurement department needs.
• Assist department with weekly and monthly reports along with month-end procedures
• Assist Sales representatives with domestic and international purchasing.
• Contact domestic/international manufacturers for RFQs & provide to Sales representative in a timely manner.
• Other duties as assigned.

SKILLS REQUIRED

Include demonstrated competencies and physical, mental, & interpersonal skills.

• Strong analytical and critical thinking skills
• Ability to operate Windows software (Word, Excel, Outlook, etc.)
• Familiar with an ERP system preferably SAGE
• Ability to work in a fast-paced environment
• Excellent organization skills with extreme attention to detail
• Excellent verbal and written communication skills