Administrative Coordinator

Company Description

Eurofins Scientific is an international life sciences company which provides a unique range of analytical testing services to clients across multiple industries. The Group believes it is the world leader in food, environment and pharmaceutical products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and for supporting clinical studies. In addition, Eurofins is one of the key emerging players in specialty clinical diagnostic testing in Europe and the USA.

Group's key figures are approx. 5.4 billion Euros turnover, over 900 laboratories across 50 countries and about 55,000 staff.

Job Description

If you’re seeking to become engaged in purposeful work that will have a far-reaching impact, Eurofins Agroscience Services (EAS) provides the environment you’re looking for. With more than 50 years’ experience in the crop protection industry, EAS offers a unique portfolio of expertise, providing extensive laboratory and field support across multiple industries including agrochemical, biopesticide, pharmaceutical, biocide, and fine chemical manufacturers.

When you join the EAS Group, you’ll become part of a team that is focused on organization, communication and attention to detail while providing support for scientific studies and business operations.

Eurofins Agroscience Services is seeking an Administrative Coordinator to join our Operations team in Easton, MD.

Administrative Coordinator responsibilities include, but are not limited to, the following:

• Provides administrative and organizational support to the company.  Responsible for providing basic clerical support and receptionist duties.
• Answers telephone calls, determines purpose for call and forwards to appropriate staff member and/or department.  Takes and delivers messages and transfers calls.
• Welcomes visitors, determines nature of business, and announces visitors to appropriate staff; monitors visitor and vendor access and issues temporary badges when required.
• Creates, maintains, and manages documents and records to support Eurofins-Easton.
• Prepares various documents, memos, correspondence, for different units/groups as required. 
• Responds to general questions about the company and provides callers with correct information, such as address, directions, fax number, etc.
• Prepares visitor announcements and coordinates conference room assignments, drinks, lunches as needed.
• Receives, sorts, and routes mail.  Prepares postage for outgoing mail.
• Maintains fax and copier machines, assists users, sends, and receives faxes.  Distributes faxes to appropriate staff member.
• Performs a variety of other clerical duties as needed such as, but not limited to, mailings, data entry, filing, photocopying, scanning and collating.
• Coordinates client visits.
• Makes travel arrangements as needed and directed.
• Scanning data and saving to electronic storage drive; assist with uploading files to sponsor required SharePoint sites.
• Orders office supplies.
• Performs other related duties as required and directed.

Qualifications

The ideal candidate would possess:

• Strong computer and organizational skills
• Excellent communication (oral and written) and attention to detail
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies

Basic Minimum Qualifications:

• High School Diploma or equivalent.
• One year of clerical or comparable experience
• Knowledge of basic office equipment (computers, printers, faxes, copiers, etc.).  Solid organizational skills.  Excellent customer service skills.
• Working knowledge of Microsoft Outlook and Excel is required.  Knowledge of Word and PowerPoint is highly desirable
• Authorization to work in the United States indefinitely without restriction or sponsorship

Additional Information

Position is full-time, Monday-Friday, 8:00am to 5:00pm.  Candidates currently living within a commutable distance of Easton, MD are encouraged to apply.

What It’s Like to Work Here:

Teamwork: experience what being a part of the Eurofins-EAG family feels like. Be inspired by your leaders, be encouraged by your teammates and be supported in all parts of your journey while you work with us.

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