Administrative Assistant 3, Enrollment, Vancouver Campus

Online applications must be received before 12:00am on:

January 6, 2025

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

105G-YN_CS_NPS - Administrative Assistant 3

Business Title:

Administrative Assistant 3, Enrollment, Vancouver Campus

Employee Type:

Classified

Position Details:

Administrative Assistant for Enrollment, Enrollment, Vancouver Campus

Like variety? Enjoy helping current students, potential students, and their families? Consider our Administrative Assistant for Enrollment position, which offers a mix of administrative support to the department and customer service support for our Cougar Center, the one-stop information shop for WSU Vancouver students. In addition, you would be joining a dynamic campus environment actively committed to diversity, equity, and inclusion. Apply online today!

Summary of Duties

Administrative Assistant for Enrollment provides varied and complex administrative support to the Associate Vice Chancellor (AVC) for Enrollment and all units within the Enrollment functional area, to include: Admissions, Cougar Center, Enrollment Technology, Registration, and Student Financial Services.

Supports all finance, procurement, and travel for the AVC and Enrollment units, including budget tracking and reporting, purchasing and reconciliation of goods and services, travel planning/purchasing/reconciliation, and communicating and adhering to related policies and procedures.

Serves as primary Human Resources Partner for Enrollment, including supporting all recruitment, onboarding, offboarding, position/appointment maintenance, and payroll processes for Enrollment staff. Provides general administrative and operational support to the AVC and Enrollment units, including scheduling and event support and serving as the primary liaison to Business Services, Human Resources, Facilities & Operations, and Information Technology.

Required Qualifications

High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.

Demonstrated attention to detail, organizational skills, and ability to manage competing priorities.

Demonstrated interpersonal skills and ability to maintain collaborative and productive relationships with diverse stakeholders.

Proficiency in modern business technologies, including word processing software, spreadsheets, email, chat software, virtual meeting platforms, digital and cloud-based filing software, and/or large databases/information systems.

Preferred Qualifications

Bachelor’s degree.

Experience providing administrative support in an educational setting.

Experience providing finance, procurement, and/or travel support.

Experience providing human resources support.

Cash handling experience.

Essential Duties:

30%        Finance, Procurement, Travel Support

25%        Human Resources Support

20%        General Administrative and Operational Support

20%        Cougar Center Backup Support

5%          Other duties as assigned.

Application instructions:

Applicants must attach a resume, cover letter and a contributions to equity statement at the time of application. Please read the entire posting description and follow the instructions below to apply.

Additional Information:

Area/College:

Washington State University Vancouver

Department Name:

Enrollment

City, State, Zip:

Vancouver, WA 98686

Department Link:

https://studentaffairs.vancouver.wsu.edu/

Work Location and Schedule: 

Hybrid work schedule and flexible scheduling may be an option after the initial training period.

Monthly Salary:

$3,477 to $4,093 A-H, Range R-040. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. The full range for the position is $3,477-$ 4,632 Step A-M.

Benefits: 

WSU offers full-time employees a competitive benefits package including up to 49 days off per year throu