Administrative Specialist

Job Description

 

Take Your Career to the Next Level

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines!

  

Step into Your New Role

Would you love to work with a diverse team of top scientists, engineers and construction professionals? Are you motivated by overseeing the daily administration and organization of an active office? Do you love editing and formatting (word processing) highly technical documents, business letters, presentations, and other files?

 

You are someone who is energized by:

• Supporting the daily administration of the 50+-person (and growing) office
• Supporting a diverse team of engineers, project managers, field technicians and construction professionals
• Writing and editing, with proven exemplary formatting capabilities
• Onboarding new employees in the Golden office, to ensure their needs are met, to put them on the path to success  

 

You are positioned for success if you have these skills: 

• Knowledge and proficiency in Microsoft Office Suite- Word, Excel, PowerPoint, and Outlook, as well as PDF editor software such as Adobe or Blue Beam.
• Word processing, general editing and grammar reviewing experience.
• Strong organizational skills, attention to detail, and ability to manage multiple assignments under set deadlines.
• Ability to ensure accuracy and follow through in all tasks and deliverables.
• Excellent communication skills.
• A "client service" mindset to work in close partnership with technical professionals.
• Desire for continuous learning and growth potential within the organization.

 

Specific duties to include:

• Word Processing and Document Production.
• Facility maintenance, shipping coordination, and ordering office and field supplies.
• Copier maintenance (paper, toner, repair, etc.). 
• Administrative support for project managers.
• Assist with some Fleet Management responsibilities.
• Coordination with corporate IT to facilitate local IT needs.
• Arranging travel plans for staff.
• Planning and overseeing office meetings and events.
• Supporting HR team with new staff on-boarding tasks.
• Management of the office Credit Card use and weekly Reconciliation.
• Accounts Payable.
• Facilitate annual certificate of insurance renewals and bonding duties.
• Register and keep track of certificates for technical personnel.
• Maintain appropriate inventory of PPE for staff use.

 

Position Requirements: 

• Work in the office 8 hours per day, 5 days per week.
• Accepts and follows directions from others. 
• Communicative and reliable.
• Takes accountability for delivering on commitments. 
• Able to lift at least 25 lbs.
• Fun and approachable demeanor is a must

 

Education:

• Experience: At least 2 years of experience with a professional services firm or as a high-level Administrative Assistant.
• Bachelor's degree (English, Marketing, Journalism or Communications preferred).
• Advanced proficiency with Microsoft Office (Word, Excel) required and Adobe InDesign preferred.

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 100 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

 

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

 

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vis