Senior Documentation Specialist

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ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Senior Documentation Specialist to support a NASA contract in Greenbelt, MD.

Full-time senior-level Document Management support in the areas of records management, document management for GeoXO Program, and managing contract deliverables for the GeoXO Flight Project.

Responsibilities:
• Maintain detailed knowledge of required compliance documentation including Goddard Procedural Requirements (GPR 1440.8) Records Management, (400-PG-1440.7.2) Retention of Project Technical Records by the Code 400 Directorate Library (NPR 1441.1) NASA Records Management Program Requirements and the (NRRS 1441.1) NASA Records Retention Schedules.
• Manage contractual data requirement deliverables by managing the receipt, meta-data entry, review notification, comment tracking and delivery, maintenance and reporting.
◦ Interface with Project contracting officers to coordinate contractual delivery approvals/disapprovals and closures.
◦ Perform annual vendor contract deliverable audits.
◦ Provide frequent detailed, summary and status reports.
• Work closely with the GeoXO Flight personnel to develop, manage and maintain an organized RMS (Records Management System).
◦ Point of contact (POC) between the GeoXO Flight Project and GeoXO IT for the records management within the RMS. Coordinate with IT staff on GeoXO RMS tasks.
◦ Interface with the Flight Project data management team members to coordinate common RMS events.
◦ Provide RMS instructions which will include training groups and individuals; both civil servants and contractors.
◦ Interface with the RMS coordinator with maintaining user access.
◦ Serve as Flight’s backup approver for GeoXO SharePoint access and authorization. When applicable, identify and confer with the approvers before granting access to restricted SharePoint locations.
◦ Manage the RMS folder structure for the Project.
◦ Create and manage reports and procedures to maximize the effectiveness of the Flight RMS.
◦ Monitor daily RMS reports to ensure folder structures are followed.
◦ May lead other personnel in complex assignments dealing with the RMS.
◦ Reports any significant changes that may have occurred in the RMS to the customers as needed.
◦ Provide recommendations and develop new streamlined processes in response to changing or growing needs in the RMS.
◦ Prepare presentation charts and reports pertaining to the RMS.
• Provide records management support to complete the yearly Program Organizational File Plan following the NASA Records Retention Schedule NRRS 1441.1.
◦ Ensure all business needs and legal, regulatory and system requirements related to records management are met. Manages the records and information management program to ensure compliance.
◦ Provide coordination and support in implementing Electronic Records Management policies, processes and procedures across the Project.
◦ Supports the development and implementation of an Enterprise Records Management Taxonomy and Classification Schema.
▪ Use Business Processes Analysis to support Metadata Profile Development and define a new Metadata Schema, specific to the organization in accordance to known Metadata Standards for transfer and ingestion of records into the RMS.
◦ Define process of information architecture for configuring records management within the RMS to managing content lifecycle.
◦ Provide business analyst skills for Records and Content Management related projects within the RMS environment.
◦ Provide support in records management program activities such electronic record dispositioning including inventory, appraisal, and disposition.
◦ Partners with IT on functional and technical assessments as related to records and information management, and evaluates proposed technology solutions to determine feasibility and compliance with industry and organization standards.
◦ Provides subject matter expertise as a liaison between IT, the user community or external service providers to identify requirements for document/records management systems and assures all agreements and commitments are met.
◦ May serve as lead resource for dealing with highly complex ret