Executive Assistant/Project Administrator

The Executive Assistant/Project Administrator provides high-level administrative support to the Senior Leadership Team as assigned. As a highly
organized coordinator of people and processes, the Executive Assistant/Project Administrator serves as a key support to the Senior Leadership Team of Inmar, enabling the achievement of organizational objectives and key results.

This position is based onsite at our Corporate Headquarters in Winston-Salem, NC. The standard work schedule for this role is Monday through Friday, 8:00 a.m. to 5:00 p.m. Some flexibility may be required to meet business needs.

Primary Accountabilities:

Administrative (70%)

• Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff.
• Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team.
• Maintain and prioritize daily schedules and workload.
• Work independently, receiving a minimum of detailed supervision and guidance, and assist in the planning of team building, town halls, and other events.
• Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings.
• Proactive management of travel and priority juggling again calendar. Coordinate calendar along with priorities, ensuring priorities are constantly being updated and understood.
• Demonstrate the ability to take concepts and turn them into working drafts for presentations and communications.
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Responsible for maintaining records and performing additional duties as assigned by executives.

Project Coordination (30%)

• Demonstrate project management skills to help facilitate planning and execution.

• Demonstrate basic knowledge of the cadence of planning processes.

• Responsible for gathering and maintaining required documentation and signoffs according to internal policies.

• Track at-risk metrics and facilitate action planning to keep projects on track.

• Preparing, updating, and maintaining project documents, reports, schedules, and records.

Required Qualifications:

• 4-6+ years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities
• Associates in business or related field; Bachelor’s degree preferred

• Demonstrated project management experience preferred

•  Excellent verbal and written communication skills

•  Excellent organizational skills and strong attention to detail

• Excellent time management skills with a proven ability to meet deadlines

• Ability to function well in a high-paced and at times stressful environment

• Ability to interact and develop relationships

• Extremely proficient with Google Suite or similar software with the ability to learn new or updated software

• 20-25% annual over night travel expected

Individual Competencies:

● Communication: Ability to give and receive messages and information in written, oral, and visual formats clearly and succinctly for a complete
understanding of meaning and intent. Must possess excellent written and verbal communication skills and ability to interact successfully and
collaboratively with others
● Innovation: Ability to develop, sponsor, or support the introduction of new and improved methods, products, procedures or technologies.
● Analytical and Critical Thinking: Ability to tackle a problem using a logical, systematic sequential approach.
● Problem-Solving: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues, and challenges while
weighing the accuracy and relevance of the facts, data, and information.
● Accountability: Sets clear goals, objectives, expectations, and responsibilities and monitors the process, progress, and results to hold self and
others accountable for measurable actions and results.
● Effective Execution: Gathers and analyzes information to generate and evaluate potential solutions to problems.
● Teamwork: Builds relationships and works cooperatively with others, inside and outside the organization, to accomplish objectives, leverage
information and achieve results.
● Collaboration: Works collaboratively with others to achieve group goals and objectives.
● Authenticity: Builds legitimacy by being positive