Assistant Director, Faculty Services

Department
 

Booth Faculty Services: Faculty Support

About the Department
 

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary
 

The Assistant Director of Faculty Services has a primary focus of academic and administrative support of Booth faculty, as well as management of curriculum-related details, classroom administration, and Faculty Services operations. The Assistant Director works directly with faculty and staff in Hyde Park and at the downtown Chicago campus. This individual is responsible for ensuring the successful execution of course-related details, and ensuring faculty receive the necessary support and guidance offered by Faculty Services. Collaborates with Faculty Services team members across locations. Knowledgeable about Faculty Services operations at Harper Center and at the downtown Gleacher Center.

This position will have responsibilities at the Hyde Park and downtown Chicago campuses, with Hyde Park as the primary location.

Responsibilities

• Knowledgeable contributor to the Faculty Services operations at Booth.
• Co-manages classroom assignments at Harper Center using EMS room reservation software and advises faculty and staff regarding room conflicts, optimal scheduling, and maximization of space usage.  Provides timely responses to all requests from faculty and staff for all classroom reservations and evaluate and resolve conflicting requests for space. Provides back up support for Gleacher Center and Booth 455 room reservations.
• Co-manages collection and publishing on the web of course-related documents, including course descriptions and syllabi. Comfortable learning and using Booth’s Course Management/Course Description tool, Sitecore content management system, and Canvas Learning Management System.
• Manages faculty communications such as the weekly Faculty News Sheet, syllabus collection, and course material copy charges. In addition to above mention Booth Course Management/Course Description tool and the Sitecore content management system, comfortable learning and using the University’s Financial Systems Transformation Oracle system.
• Manages quarterly faculty course copy code creation with Booth accounting, and chargebacks to faculty.  Comfortable using the University’s Financial Systems Transformation Oracle system to process charges, invoices, and other departmental payments.
• Provides lead support to Faculty Services staff managing graded material distribution. Coordinates with Gleacher staff, as needed.
• Ensures compliance of service level agreements for distribution of graded materials to students at Harper and communicates these expectations to faculty and teaching assistants.  Ensures FERPA guidelines are met during distribution of exams and assignments, protecting students' privacy rights.  
• Serves on committees and special projects that further the mission of Chicago Booth and Faculty Services.
• Provides general support to faculty at large, provides direct support to a small group of faculty, assists faculty with recommendation letters for PhD job market candidates, and available for back-up support for recruiting operations and other Faculty Services responsibilities.
• Assists with general office managem