Construction Project Coordinator - Retail Real Estate

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. Working from 118 offices in 50 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

Turner & Townsend Project Coordinators help our key client achieve their program aspirations for driving efficiency and innovation within large-scale real estate construction projects. Project Coordinators work within a team of professional business consultants with a focus on service excellence and stakeholder management.

Our team is dynamic, innovative and client-focused. The client values our proactive approach, depth of expertise, integrity and the quality we deliver.  As a result our people get to work on some of the most exciting projects in the world.

Turner & Townsend’s Project Coordinators are self-starters, able to take the initiative and drive activities with limited supervision and ideally have experience working in the construction industry.

Key Elements:

• Onsite / in-office work is required. This is not a remote role (hybrid work flexibility may or may not be established after a demonstrated period depending on our client's needs and employee's performance).
• Administer effective project governance, processes and systems to be utilized throughout project planning, mobilization, construction and close-out.
• Ensure that key information and data is effectively shared and appropriately retained.
• Build & maintain strong relationships with the client and team members.
• Interface with multiple stakeholders, including executive management, project team members, consultants and vendors.
• Manage the flow of project information between team members / stakeholders.
• Attend relevant meetings, update and maintain issues/actions logs as current.
• Development of detailed project plans, attendance at status meetings and follow-up with team members on completion status, close-out of open items.
• Make best efforts to report consistently across bi-weekly and monthly reporting on various aspects of the Projects.
• Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards and other reporting requirements.
• Prepare and Support with project PRF and Funding decks
• Procurement and Cost Management:
• Assist with the preparation and management of Request for Proposals (RFPs) and tendering process from RFP to awarding winners, for consultants, vendors, and contractors.
• Manage/process vendor proposals, purchase orders, contracts and invoicing.
• Review requisitions, applications for payment for conformance with Project budget.
• Manage Change control process; assist DMs with PCOs, Change Order reviews and processing.
• Manage the Monthly Reconciliation process as well as oversee the Handover and Close Out process with all Apple Vendors.
• Monitor and report on project costs/spending, maintain project cost tracking & EVM systems.
• Liaise with the client’s finance team and others to obtain information, review & report finance/cost data.
• Identify opportunities to improve Project Management procedures, templates and products referring ideas to the appropriate line manager.
• Assist with development of new business opportunities with existing and new clients. 
• Identify and act upon ways to improve systems and processes referring ideas to the appropriate manager.
• Participate in Project completion reviews, lessons learned sessions, and continuous improvement loops.
• Quality, Health, Safety & Environment: Support with reporting and making best efforts to identify and making the appropriate manager aware of quality, safety, health and environment issues.
• Manage other requests: including but not limited to sustainability, diverse spend, new vendor setup, RFQs.
• Wh