Senior Director, Procurement Contracts

Job Profile Summary

Under general direction, this position provides professional, advanced, and highly specialized work planning and leading large and complex acquisition projects, contract management, and negotiations for a wide variety of goods or services in support of the College mission. Work requires a high level of procurement, negotiations, and contract management skills to assure best value goods and services are delivered to college units and a high level of stewardship and accountability are maintained for College expenditures. This position contributes to compliance with College policy, federal, state, and local laws and regulations. The highest degree of ethical standards is required. The Senior Director, Procurement Contracts develops, drafts, reviews, and negotiates all types of college formal competitive solicitations and contracts and works with internal departments and third parties to draft, negotiate, and approve agreements.

The Senior Director, Procurement Contracts exercises professional managerial knowledge in area of assigned responsibility supporting collegewide initiatives, including, leading collegewide procurement and contracting initiatives; executing operational plans and negotiating collegewide and college departmental contracts and pricing for complex and high-risk acquisitions; leading change management efforts and implementation of new processes and best practices as these relate to areas of assigned responsibility; interprets Florida statute changes and recommends modifications to applicable policies, procedures, or processes; and assist in the reporting of all relevant activities.

  

Minimum Education:

• Master’s Degree required in Business, Business Law, or Public Administration or related field.
• An equivalent combination of education and experience may be considered.

Minimum Experience/Training:

• Eight or more years of experience in large scale complex professional procurements, negotiations, and contracts is required, preferably in higher education or government contracting, including five years of management experience.
• Minimum Certification/Licenses:
• Procurement Certification (CPPB, CPPO or CPM) is preferred. If selected non-certified applicants are required to gain certification within two years of hire.

Essential Functions:

• Daily - 25%: Oversee the development and management of formal competitive solicitations for complex and large volume for acquisitions, including but not limited to, required goods, services, equipment, professional services and construction contracts for capital improvement projects collegewide.
• Daily - 15%: Negotiates all assigned collegewide and college departmental contracts in compliance with acquisition objectives, risk management considerations, budget, college policies, state statutes, and all applicable laws and regulations. Assures that appropriate levels of insurance, as recommended by Risk Management, are first initially obtained for all contracts under the area of responsibility.
• Daily - 20%: Acts as primary contract administrator for all collegewide and college departmental contracts assigned, including but not limited to: contracts amendments and renewals, avoiding lapses in contract coverage, contract termination and close-outs, contractor performance management, and assuring that deliverables have been met through collaboration with end-user and not exceeding approved award amounts.
• Daily - 15%: Manages preparation of all contracts and supporting documents related to award recommendations, including items for approval by President or Board of Trustees. Assists in the preparation, process, and review of all other college contracts and agreements as required. Verifies procurement and contracting requirements, ensures all required specifications and related documents are incorporated into the contract documents.
• Daily - 5%: Establishes priorities to ensure that work under assigned areas of responsibility (contracts, vendor communications, etc.) is completed in a timely manner. Communicates professionally with all vendors and college personnel through appropriate use of correspondence, email, and verbal communications. Collaborates, attends meetings with various departments and stakeholders within the College to assist in development of new agreements.
• Daily - 5%: Prepares or oversees preparation of all necessary reports for assigned area of responsibility. Maintains the Procurement Contract Database.
• Daily - 5%: Researches and evaluates market conditions and other current affairs under the assigned area of responsibility to assure that the best value to the College is maintained in all procurement activity. Assess how well vendors are performing and how contracts/agreements meet College requirements as pa