Administrative Assistant

Overview

The Administrative Assistant provides clerical, office, and operational support to ensure daily business activities run smoothly. This role may also assist with fleet-related tasks, including tracking vehicle records, coordinating maintenance, and supporting compliance documentation.

Responsibilities

• Answer phones, respond to emails, and direct inquiries as needed
• Maintain files, records, reports, and office documentation
• Schedule meetings, appointments, and travel as needed
• Assist with data entry, reporting, and spreadsheet updates
• Order office supplies and support general office needs
• Greet visitors and provide professional customer service
• Support managers and team members with administrative tasks
• Assist with fleet documentation, vehicle records, registrations, and insurance files
• Coordinate vehicle maintenance, inspections, repairs, and service appointments
• Track mileage, fuel cards, vehicle assignments, and equipment usage
• Help ensure fleet records remain accurate and up to date
• Communicate with vendors, drivers, and internal teams regarding fleet needs
• Handle confidential information professionally

Qualifications

• 1+ yrs. of Administrative Assistant experience required.
• High school diploma or GED equivalent required
• Proficiency in Microsoft Office, especially Excel and Outlook
• Strong organizational and communication skills
• Ability to multitask and manage competing priorities
• Attention to detail and accuracy with records
• Professional and dependable work ethic
• Ability to work independently and as part of a team
• Must meet conditional job offer requirements.