Associate, Proposal Writer

 

Location Designation: Fully Remote 

 

 

Role Overview:

The Proposal Writer supports the development and delivery of client proposal responses by preparing content, assisting with project tracking, and coordinating inputs from internal stakeholders. This role helps ensure the quality and timely submission of proposals by following established templates and procedures. Working under moderate supervision, the Proposal Coordinator performs assigned tasks that contribute to the success of the Group Benefit Solutions (GBS) proposal team.

 

What You'll Do:

Proposal Support

• Assist in preparing responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other client questionnaires.
• Populate proposal templates with approved and standardized content.
• Proofread and format content to ensure consistency, grammar, and brand alignment.
• Ensure proposal documents meet submission requirements and deadlines.

 

Project Coordination

• Track proposal timelines, deliverables, and review cycles using established project management tools.
• Coordinate with sales, product, legal, and compliance teams to gather required input for responses.
• Support proposal kick-off and review meetings by distributing materials and capturing action items.

 

Content Maintenance

• Help maintain the proposal content library (e.g., Qvidian) by tagging, organizing, and updating pre-approved responses.
• Follow version control and naming conventions for content files.

 

Process Improvement

• Suggest basic improvements to templates, content formatting, or team workflows when identified.
• Assist in documenting team processes and checklists.

 

What You'll Bring:

• 1–2 years of experience in a business writing, marketing, or administrative support role.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Basic familiarity with proposal tools or project tracking systems (training available).
• Strong attention to detail, organizational skills, and written communication abilities.

 

Preferred

• Bachelor’s degree or equivalent combination of education and experience.
• Exposure to insurance, financial services, or healthcare industries.
• Familiarity with Qvidian, Smartsheet, or similar tools.
• Coursework or training in marketing communications or proposal development.

 

Core Competencies

• Attention to Detail: Carefully reviews work to ensure accuracy and completeness.
• Organization: Effectively manages time and tracks deliverables.
• Team Collaboration: Works well with colleagues and seeks input when needed.
• Learning Agility: Willingness to learn new tools and processes.

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Pay Transparency

Salary Range: $65,000-$75,000 

Overtime eligible: Exempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

 

Company Overview 

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact. 

Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradit