Executive Assistant, SVP Medicare

Bring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand — with heart at its center — our purpose sends a personal message that how we deliver our services is just as important as what we deliver.
 
Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable.

This is an exciting opportunity to provide executive administrative support to the President of Medicare at Aetna. The ideal candidate will be a motivated, self-starter with exemplary planning and time management skills as well as the ability to work with limited direction and supervision. The selected candidate will be instrumental in management of a complex calendar, tracking key deliverables and leading the coordination of travel and expenses. This candidate must have superior written and verbal communication skills and an ability to interact with professionals at all levels of the organization while maintaining confidentiality and exercising discretion. S/he must be highly proficient with Microsoft Office programs including Outlook, Word, Excel, and have advanced knowledge of PowerPoint. The ideal candidate will have the ability to be flexible with their schedule, accommodating additional overtime hours as necessary to meet business demands. This position is a full time office based position (5 days per week) located in the Hartford, Connecticut office.

Responsibilities:

• Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility and manages the high volume of communications of phone and email.
• Arrange travel and all accommodations including comprehensive and detailed itineraries.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior leaders.
• Responsible for executing complex meeting/event preparation, including  (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinate on-boarding and off-boarding of leaders, consultants, and colleagues, including hardware installation request/repair, space planning, etc.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.
• Create and edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables, manage project timelines, deadlines and requests.
• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
• Manage special projects as designated and assist other department members as necessary.
• Perform other duties as assigned and assist with special projects as needed.

 

Required Qualifications :

 • 10+ years administrative supporting senior leadership.
• Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint.
• Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook.

 

Preferred Qualifications :

• Strong interpersonal skills, including a professional phone manner and in-person presence.
• Highly proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint.
• Ability to work with and maintain confidential information.
• Experience taking detailed notes and extracting action items.
• Ability to understand priorities and adjust meetings and content appropriately.
• Ability to work independently.

 

Education :

Bachelor's degree or equivalent work experience. 

Pay Range

The typical pay range for this role is:

$21.01 - $51.54

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