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Training Office Assistant
Frequentis AGUnited Statesfull_timeVerifiedPosted 19 Jun 2026
💰 $52,000/yr($40,000/yr – $52,000/yr)
About the role
Training Office Assistant
Maryland, Columbia
FREQUENTIS USA, Inc.
From now on
Job Introduction
Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.
Key Tasks
• Manage and maintain the master training calendar for the Training Academy
• Schedule training sessions, ensuring optimal use of facilities, instructors, and resources
• Coordinate availability of instructors, classrooms, equipment, and participants
• Adjust schedules as needed and communicate updates promptly to all stakeholders
• Coordinate logistics for in-person training sessions
• Ensure training rooms are appropriately set up, including technology and materials
• Order and manage training supplies and resources
• Provide day-to-day administrative support to the Training team
• Serve as a point of contact for training-related inquiries
• Communicate training schedules, confirmations, and reminders to participants
• Work with cross-functional teams to ensure alignment on training needs
• Provide guidance and assistance in training reception area including welcoming on-site visitors and directing appropriate personnel or answer basic questions pertaining to company
• Monitors on-site visitor access, maintains visitor sign-in and sign out log and issues visitor badges
• Maintains temporary ID access badge sign-in and sign out log
• Provides WIFI access accounts for Visitors
• Receives, sorts, and routes office mail
• Answer incoming phone calls, provide basic company information, guidance and assistance, and directs to appropriate personnel
Key Qualifications
• High school diploma (associate or bachelor’s degree preferred)
• 2+ years of administrative or coordination experience
• Strong organizational and time management skills
• Experience managing schedules and calendars in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
• Excellent written and verbal communication skills
Our Values
Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Around 2,100 employees are committed to creating
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