Educare Program Manager - Project Eagle

Department:

Project Eagle

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Educare Leadership

Position Title:

Educare Program Manager - Project Eagle

Job Family Group:

Professional Staff

Job Description Summary:

Position Summary:
Project Eagle is an early childhood program focused on preparing children, engaging families, and promoting excellence for children and families in Kansas City, Kansas. Project Eagle provides home-based and center-based services to pregnant women and/or children ages birth to five through a variety of programs, the largest being Head Start. Project Eagle is also a member of the Educare Learning Network, part of a national initiative that serves as a platform for broader change, inspiring high-quality programs in communities, improving public policies within each state, and demonstrating a comprehensive approach to the first five years of life and learning. Educare Kansas City (kumc.edu) https://www.kumc.edu/project-eagle/our-programs/educare-kansas-city.html


The Educare Program Manager will be responsible for the oversight of the day-to-day operations of Educare Kansas City. This position monitors and assures that the Early Head Start center based program is following and meeting all Kansas Department of Health and Environment (KDHE) childcare licensing regulations and Head Start Program Performance Standards.

Job Description:

Job Responsibilities

Multidisciplinary & Family Engagement

• Foster respectful, collaborative relationships with families and staff.

• Maintain positive family–school partnerships.

• Communicate regularly with multidisciplinary team members.

• Attend two annual policy council/parent committee meetings.

Daily Operations

• Create and manage staffing schedules, calendars, and attendance tracking to maintain ratios.

• Coordinate staff coverage for breaks; participate in open/close rotations.

• Serve as backup classroom substitute and staffing phone contact.

• Manage child attendance system, daily attendance emails, and weekly timesheets.

Administrative & Compliance

• Maintain professional development records, including KDHE hours and annual CACFP Civil Rights training.

• Coordinate CACFP enrollment, meal records, attendance documentation, and regulatory compliance.

• Manage childcare subsidy reminders, payments, and KDHE-required records.

• Monitor and maintain child files, including immunizations and emergency authorizations.

• Maintain child, staff, and classroom data across required databases (COR Advantage, eDECA, DAISEY, Child Plus).

• Assist with tracking and reporting non-federal share/in-kind.

Staff Supervision & Training

• Supervise kitchen staff and monitor kitchen health, safety, and CACFP documentation.

• Coordinate new employee orientation, required training, and documentation.

• Monitor orientation progress and completion.

Health & Safety

• Monitor, file, and report health and safety documentation.

• Conduct monthly monitoring, track trends, and coordinate maintenance as needed.

• Maintain food/allergy charts and manage illness exclusion decisions.

• Manage family security badges and coordinate annual playground audits.

 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

 

Work Environment

• This position will be the opening Educare leadership team member and will complete opening duties prior to the school opening at 7:00 am.  They may also be required to rotate hours if needed (Between the hours of 6:30 am-6:00 pm).

• Ability to move up to 50 pounds with or without reasonable accommodation.

Anticipated Starting Salary:  $62,500

 

Required Qualifications