Administrative Assistant - FT, Day (8A-4:30P) - Abington

Job Details

8A-4:30P - Monday-Friday
Abington Hsp - Elkins Building - Nursing Administration

Provides comprehensive administrative and operational support to ensure the efficient functioning of the department. Serves as a key point of contact for internal and external stakeholders, managing communications, coordinating schedules, and supporting day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Job Description

Summary
Provides comprehensive administrative and operational support to ensure the efficient functioning of the department. Serves as a key point of contact for internal and external stakeholders, managing communications, coordinating schedules, and supporting day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages complex calendars, schedules meetings, and coordinates appointments using Outlook, Teams, and other organizational tools.
• Serves as a primary point of contact by managing incoming calls, emails, and correspondence; prioritizes and routes communications appropriately.
• Prepares, edits, and distributes reports, presentations, and other business documents with a high level of accuracy and professionalism.
• Maintains sensitive and confidential information, including personnel records and organizational data, in accordance with established policies.
• Coordinates meetings and events, including logistics, materials preparation, and follow-up activities.
• Performs data entry and maintains organized electronic and physical filing systems to ensure accessibility and compliance.
• Manages office operations, including monitoring and ordering supplies and supporting general administrative needs.
• Processes incoming and outgoing mail and supports document handling, scanning, and recordkeeping activities.
• Provides general administrative support as needed, including assisting team members and contributing to special projects.
• May provide guidance or informal support to less experienced staff, as applicable.

Minimum Qualifications

• High School Diploma/GED
• 3 years of administrative or clerical experience required. Supporting multiple managers/leaders preferred**
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams
• Strong organizational and time-management skills with the ability to prioritize competing demands
• Excellent written and verbal communication skills
• Demonstrated attention to detail and accuracy in work output
• Professional interpersonal skills with the ability to interact effectively at all levels of the organization
• Ability to handle sensitive information with discretion and maintain confidentiality
• Self-motivated, dependable, and capable of working both independently and as part of a team

Additional Qualifications

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Abington Memorial Hospital

Primary Location Address

1200 Old York Road, Abington, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing to