Assistant Director of Grant Accounting, Office of Sponsored Projects
The University of Texas at AustinAbout the role
Job Posting Title:
Assistant Director of Grant Accounting, Office of Sponsored Projects----
Hiring Department:
Office of Sponsored Projects----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
AUSTIN, TX----
Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
Purpose
To serve as an Assistant Director on the Grants Financial Management (GFM) team in the Office of Sponsored Projects (OSP). Provide mentoring, guidance and direct supervision to a Sr. Grant Accounting Manager and team of billing and reporting administrative staff. Support to the Associate Director and Assistant Director of GFM
Responsibilities
MANAGEMENT OF BILLING AND REPORTING STAFF
Supervises the day-to-day tasks of the billing and reporting staff.
Reviews and approves all the billing and reporting tasks.
Meets with staff frequently to discuss day-to-day operations.
Ensures that staff are adequately trained and equipped with the appropriate resources. Assist staff with resolving issues that arise as needed.
STRATEGIC PLANNING
Proactively assess the needs of the billing and reporting staff.
Monitors processes and procedures to ensure efficiency.
Takes initiative to find resolutions based on the best practices and principles of grants management.
MONITOR COLLECTIONS AND RECEIVABLES
Assists with the Receivable process.
Reviews reports monthly to determine areas of importance and risk.
Intervenes in the receivable and collections process when management response is needed.
Assists with the write-off and legal process at year end.
SYSTEMS EVALUATION
Builds quality assurance into the work performed by supervised personnel in these systems, i.e., *DEFINE, Workday, and UTRMS
AUDIT COORDINATION
Assists with facilitating internal and external audits.
Manages any audits issues related to refund or write-off to ensure account reconciliation in Define.
Audits include State, Federal, and Private.
Other duties as assigned.
Required Qualifications
Bachelor’s degree in accounting or related business degree.
Five or more years of professional experience in research administration or a related area with three or more years in a grant management level position.
Strong demonstrated supervisory and communication skills.
Experience using financial systems or fund accounting systems, and receivables and collections.
Ability to identify and implement process improvements, think critically and make decisions, ability to problem solve through strategic planning.
Ability to interpret and ensure compliance with federal, state and University policy.
Must be eligible to work in the United States for any employer on a full-time basis.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Advanced degree.
More than the required years of experience, CRA certification, experience with a software system transition.
Supervisory level experience in a sponsored projects office at a university
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