PROJECT PLANNER II

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

Occupational Summary 
Project Manager for the Transition to Practice for a federally funded multi-center regenerative medicine program, focusing on coordinating research, technical, commercialization, and equity workstreams. The position is 100% grant-funded. 
 
Work Performed 
The successful individual will be responsible for the coordination the various workstreams in the program; managing the administrative and financial aspects; and building the foundation development for commercialization building a new corporation (newco) or equivalent to translate the technology to patient care.  They will support the principal investigator (PI), the manager for the scientific portion of the work, and the equity officer.  They will communicate between all project members, and coordinate between project workstreams and sites. This includes facilitating information and data sharing among the sites, stakeholders, and importantly with the funding agency. 

 

• Project Monitoring and Deadline Management (15%): Oversee the progress of ongoing projects by tracking key milestones, deliverables, and timelines. Implement effective project management strategies to ensure that all tasks are completed on schedule and within scope. Identify potential risks or delays and proactively develop mitigation strategies to maintain project momentum. 

• Coordination of Research Activities (10%): Collaborate closely with the scientific manager to streamline the coordination of essential research activities, including data acquisition, storage, and utilization of samples and reagents. Facilitate effective communication and collaboration between multiple research groups to ensure alignment of objectives and efficient use of resources. 

• Staff Oversight and Collaboration (10%): Supervise and support the project staff, ensuring that their roles and responsibilities are clearly defined and aligned with project goals. Foster a collaborative work environment, provide guidance and feedback, and address any performance or operational issues that arise. 

•  Budget Management (15%): Work in conjunction with the Principal Investigator (PI) and research administrative support to develop, monitor, and manage the project budget. Ensure financial resources are allocated appropriately and expenditures are tracked and reported accurately. Conduct regular budget reviews and adjust financial plans as necessary to adhere to funding constraints. 

• Monthly Report Preparation (15%): Compile and prepare comprehensive monthly progress reports for submission to the funding agency. Ensure reports accurately reflect project progress, financial status, and any significant developments or challenges. Maintain detailed records and documentation to support reporting requirements. 

• Monthly Funding Agency Meetings (15%): Lead and facilitate monthly meetings with the funding agency to discuss project updates, address questions, and provide strategic insights. Prepare agendas, presentations, and other materials necessary for effective communication and decision-making during these meetings. 

• Commercialization and Regulatory Approval (10%): Oversee the processes related to the commercialization of research outputs and ensure compliance with regulatory requirements. Coordinate with relevant teams to navigate the regulatory landscape, manage approval processes, and facilitate the transition from research to practical application. 

• Stakeholder Communication (5%): Maintain clear and effective communication with various stakeholders, including members of the equity team, commercialization team, research team, and funding agency representatives. Ensure all parties are informed of project developments, changes, and requ