Accounts Receivable Specialist I

Description

The Accounts Receivable Specialist I is responsible for compiling amounts owed to the company for Knight’s customers, entering figures into the accounting system, and generating customer invoices in an accurate and efficient manner.

Essential Functions:

• Prepares and distributes invoices for Knight’s customers, verifying that they comply with organizational policies and accurately reflect charges incurred.
• Reconciles amounts due by comparing invoices to POs or other records.
• Enters invoice amounts into the accounting system, processes, and mails invoices once approved.
• Responds to inquiries and researches and resolves concerns or discrepancies from customers in a pleasant and respectful manner.
• Generates and sends out Notices of Intent to Supply forms for necessary jobs.
• Process credit card and COD payments for customers when requested.
• Forwards customers to the Credit and Collections Specialist to resolve collection issues when necessary.
• Provide backup to the Front Desk Receptionist as needed.
• Adheres to all applicable company policies and procedures.
• Performs other duties as assigned

Requirements

• High school diploma or equivalent.
• Minimum of one-year related experience in a manufacturing or distribution industry.
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel).
• Effective oral and written communication skills, with an emphasis on utilizing persuasive communication skills while providing excellent customer service.
• Experience utilizing accounting software, preferably Integra / Systec and File Maker.
• Experience working in manufacturing or construction industry preferred.
• Ability to be self-motivated, proactive and an effective team player.
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others.

Physical Demands:

• Able to safely lift a minimum of 10 lbs.
• Able to speak and hear.
• Able to use hands to finger, handle or feel; and reach with hands and arms.
• Able to sit for long periods, stand, walk, type, carrying, pushing, and bending.
• Able to work primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.