DOC VANDALIA OPERATIONS MAILROOM OFFICE ADMINISTRATOR II (UPWARD MOBILITY)

Job Requisition ID: 44004 
 Closing Date/Time: 01/17/2025​
Agency: Department of Corrections - Vandalia Correctional Center
Class Title: OFFICE ADMINISTRATOR II - 29992 
Skill Option: Keyboarding 
Bilingual Option: None 
Salary: Anticipated Starting Salary $4,130/month; CBA Applies; Full Range: $4,130- $5,568/month
Job Type: Salaried
Category: Full Time 
County: Fayette
Number of Vacancies: 1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 44004

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

 

Position Overview

The Illinois Department of Corrections is looking for a motivated organized individual to become part of the business office/mailroom at the Vandalia Correctional Center. The candidate will perform clerical functions in the supervision and operation of the mailroom. The individual will process all incoming and outgoing mail for the facility. We encourage all interested candidates to apply according to the instructions listed on the job posting.

Essential Functions

• Processes and inspects all incoming and outgoing individuals in custody mail.
• Directs distribution of all incoming Institutional mail.
• Receives and distributes all privileged and legal correspondence, special letters, and packages.
• Daily review and monitoring of electronic communications and postage needs.
• Responds to individuals in custody and staff regarding various mail issues and mailroom procedures.
• Serves as working supervisor.
• Performs other duties as required or assigned which are reasonably withing the scope of those enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience; or two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

• Prefers at least two (2) years of experience working with office practices, procedures, and programs.
• Prefers extensive knowledge of composition, grammar, spelling, and punctuation as compared to the completion of high school.
• Prefers extensive knowledge of basic mathematics as compared to completion of high school.
• Prefers at least two (2) years of experience working with computer programs.
• Prefers at least two (2) years of experience multitasking and prioritizing workload to meet deadlines.
• Prefers at least two (2) years of experience doing record keeping and filing.
• Prefers at least two (2) years of experience operating commonly used manual and automated office equipment.
• Prefers at least two (2) years