Executive Assistant to Chief Executive

Department:

85000 Wake Forest University Health Sciences - Academic Deans Office

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

N/A

Pay Range

$46.55 - $69.85

Major Responsibilities:

• Provides and/or oversees executive level administrative support to a Chief Executive reporting to the Advocate Health Chief Executive Officer, which includes scheduling for events, travel, and meetings; coordinates event logistics such as site selection, agenda/document development, audio-visual arrangements; develops complex documents and correspondence independently or in consultation with the Chief Executive; greets high-level visitors representing the Chief Executive; and compiles supportive graphics, reports and statistical data.
• Acts as a strategic liaison for key organizational initiatives, represents the Chief Executive at various levels and committees, and on administrative and operational questions/issues. Determines and initiates communications with key internal and external leaders related to operational, strategic, and substantive matters. Resolves problems and prioritizes needs which require an in-depth knowledge of policies and procedures.
• Manages a wide variety of projects through planning, implementation, and evaluation. Oversees the work of contributors. Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation as appropriate.
• May present administrative materials, reports, and information.
• Prepares special reports; performs necessary research and compiles, analyzes, and summarizes information from a variety of sources.
• Assists in administration of departmental budget.
• Composes correspondence and may sign on behalf of executive as appropriate.

Licensure, Registration, and/or Certification Required:

None Required.

Education Required:

High School Diploma or GED.

Experience Required:

Typically requires 5 years of experience in executive-level administrative support.
 

Knowledge, Skills & Abilities Required:

• Demonstrated leadership and diplomacy skills. Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.
• Ability to effectively manage time and priorities.
• Demonstrated ability to maintain a high degree of confidentiality and discretion.
• Ability to take initiative to develop correspondence as appropriate, and independently problem solve issues.
• Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals and highly visible customers/leadership.
• Advanced proficiency in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.
• Demonstrated ability to create and compile complex documents, reports, graphs/charts, and presentations. Ability to manage data systematically.
• Demonstrates organizational ability, and attention to detail and accuracy.
• Ability to effectively present information in one-on-one and small group situations.

Physical Requirements and Working Conditions:

• Position requires travel, may be exposed to road and weather hazards.
• Must have ability to occasionally lift up to 20 lbs.
• Exposed to a normal office environment.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for sel