Facilities - Temporary Assistant Director

This position requires the chosen individual to work closely with the Facilities Services leadership team in liaison with the finance department. This will include accurately reporting budget, forecast, and financial operations of the department.

Work Days: Monday-Friday

Shift Start/End Time: 8:00 am-4:30PM

Hours Per Week: 40

Position Title: Assistant Director of Facilities - temporary

Pay Status and Classification: Non-exempt, Temporary Full-time.

Work Location: This position is not eligible for a hybrid schedule.

Supervisor: Director of Facilities & Campus Development

Position Purpose: A liaison of the Facilities Services leadership team that works closely with the finance department.  Manages all financial processes and reporting for Facilities Services in order to accurately report budget, forecast and financial operations of the department.

Essential Responsibilities and Duties:

• Verify all invoices/receipts and review for accuracy against purchase orders for price quoted when ordered; authorize invoices for payment

• Tracks Purchase Orders, contracts (project and maintenance), insurances, and all business relationships within Facilities Services

• Manage and generate Purchase Orders while ensuring all compliance requirements are met

• Review transaction details for accurate postings to all Facilities Services accounts

• Modify POs based on change orders; confirm via detail report; track, close out and reconcile with billings.

• Assist Finance with year-end close; forecast with accruals, final projections working with cost center managers, status of annual and project Purchase Orders

• Monitor/discuss Purchasing, Budget allocations and Cross-department cost allocations

• Assist purchasing with maintaining a log of all contractors working on campus and the insurance status.

• Work with finance to maintain a matrix indicating spending status with a routine audit of limits and requirements.

Qualifications:

• Bachelors of Science Degree in Business Administration/Economics/Finance or relevant work experience.

• 5+ years progressive experience in management and analysis of budgets exceeding 15MM, project budgets in excess of $100M with forecasting of operational budgets, and performing routine financial analysis functions. 10 years’ experience preferred.

• Experience with accounts payable and business functions.

• Procurement and Contracting experience with $1m-$10m projects.

• Proficient in Microsoft Office Suite, and Enterprise systems, Google platform, internet and other applications as needed. Exceptional Excel ability a must.

• Financial management experience with Capitol Project and Facilities related work preferred including experience with project management software such as EnergyCap and Projecto.

Compensation:

The hourly range for this position is $32-35 per hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will beset based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time

• Winter Recess Break in Addition to Paid Holidays

• Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)

• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs

• Employee Scholarships toward Certifications, Seminars, Training and Professional Development

• Pre and Post Tax participation in a 403(b) Retirement Plan

• Salary Continu