Desk Officer Country Office Management Team (m/f/d)

<h3>Wen suchen wir?</h3> <p>CARE Deutschland with his Country Office Management Team is looking for a Desk Officer. The position is based in our office in Bonn and the contract is limited to 2 years, with the possibility of extension.</p> <h3>Ziel der Stelle</h3> <p>As a member of the Country Office Management Team in CARE Germany Head Office, the Desk Officer oversees quality program implementation, grant management and strategic development and funding of CARE Germany program operations in an assigned portfolio, which currently consists of programming in Libya and Iraq.<br/>Reporting to the Country Office Management Team Lead, the Desk Officer works closely with Program and Grant Management colleagues in CARE country offices, as well as with portfolio specific Project Controlling and Operations Support Desk functions in the Country Office Management Team.</p> <h3>Ihre Aufgaben</h3> <strong>Contract Management </strong><ul><li>Leadership in the communication between donors and Country Offices for CARE Germany led contracts</li><li>Leadership in ensuring programmatic compliance for CARE Germany led contracts with the Country Office staff responsible for project implementation and contract design in cooperation with Controlling</li><li>Final processing and submission of narrative donor reports in cooperation with Country Offices and Controlling for CARE Germany led contracts based on partner reports received and coordination on financial reports with Project Controlling </li><li>Support Financial Controlling in the project funds flows (requests, transfers, accounting) for CARE Germany led contracts</li></ul><strong>Quality (Program) Management</strong><ul><li>Ongoing monitoring of project implementation, project quality (taking into account relevant CARE International and internationally applicable quality standards of humanitarian aid and development cooperation) and achievement of project objectives/indicators, initiating adjustments where necessary, in close coordination with relevant Country Offices</li><li>Overview of evaluations and audits in the project area and, if necessary, follow-up in collaboration with the Operations Support Desk</li><li>Regular monitoring trips and participation in quality management of Country Offices</li></ul><strong>Country Office Strategy and technical expertise  </strong><ul><li>Support day to day process of the Country Office Strategy development and revision in close cooperation with Country Office senior management</li><li>Facilitating the sharing of CARE International knowledge and expertise</li><li>Facilitating exchange with regional hubs if relevant </li></ul><strong>Support to Country Office management</strong><ul><li>Contribution to the further development of administrative structures and programme support processes for the country offices in cooperation with the CARE Germany Operations Team and consideration of relevant CARE International and CARE Germany standards and guidelines</li><li>Basic understanding and overview of the operational budget of the respective COs and its corresponding consideration in project planning, especially budget development</li><li>Support in the recruitment and capacity building of program personnel if required</li></ul><strong>Support to Risk Management</strong><ul><li>Have an overview of financial, operational, reputation, compliance and safety &amp; security risks in Country Offices and their analysis and control in coordination and cooperation with the respective Country Office staff, Team Lead and other members of the Management Team </li></ul><strong>Support to Portfolio Development</strong><ul><li>Maintain an overview of the overall project/program portfolio of Country Offices, and participate in its strategic direction and development</li><li>Research and identification of funding opportunities and cooperation with relevant teams in deciding on proposal development processes (in compliance with CARE DE internal procedures)</li><li>Participation in the development of funding applications and facilitating access to expertise available in the network considering the respective donor regulations and relevant CARE strategies, lead the proposal development process where relevant</li></ul><strong>Support to Public relations and Advocacy</strong><ul><li>Creation of materials for internal and external communication in coordination with respective communications and advocacy team members</li><li>Networking and Representation of CARE with donors, peer organization, in relevant forums or committees concerning the respective country presence</li></ul> <h3>Ihr Profil / Anforderungen</h3> <ul><li>University degree in Business Administration, Finance or other related fields</li><li>At least 5 years of professional experience in operational finance of an NGO at Country Offices and/or Headquarters</li><li>Experience in development and operationalization of policies, SOPs and processes in general</li><li>Service-oriented approach to working with