Administrative Assistant – Equity Sales & Trading

Job Description:

About the Position

Guggenheim is seeking a proactive Administrative Assistant to join its Equity Sales & Trading team.  The position is temp to perm. Reporting to the Head of Equities, this person will support executives in an administrative function to increase the time they dedicate to leadership responsibilities. The ideal candidate should be detail-oriented, have exceptional communication skills, demonstrate strong customer service and professionalism, and be able to handle numerous projects and a heavy work flow with a high level of accuracy. In addition, the successful candidate will have experience supporting a large team and be comfortable interacting with other high-level members of the team in a fast paced, ever-changing environment. Opportunity for growth within the Equity Sales & Trading Team.  The Administrative Assistant position is located in New York.  This position is in office four days a week and work from home Fridays.

Specific Responsibilities Include

• Manage clerical, administrative, personal and business details, including calls, meetings, travel and entertainment
• Answer telephone and give appropriate information to callers or route calls to designated official
• Arrange call schedule to efficiently manage management’s time; provide necessary material for calls, meetings and trips
• Manage complex calendar; determine what events require MD’s presence; manage schedules for on and off-site meetings and travel
• Assist in internal and external meetings and conference presentations
• Prepare meeting agenda in advance and arrange meeting facilities
• Manage travel arrangements
  • Prepare itinerary – keep other staff posted as necessary
  • Coordinate materials/supplies
  • Coordinate hotels/meetings/meals
  • Complete expense reports
• Arrange essential follow up/priority action order
• Check deadlines on incoming requests and take-action as delegated
• Create and maintain PowerPoint Presentations and Ad Hoc Reports
• Perform other related duties as assigned or requested

Skills & Experience Required

• Undergraduate degree in Business, Office Management, or a related field
• 2+ years related administrative experience preferred
• Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
• Strong interpersonal, organizational, communicative and problem-solving skills
• Strict attention to detail with ability to prioritize issues appropriately
• Detail-oriented and able to multi-task in a fast-paced environment
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

About Us:

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.