School Facilities Manager (Custodial/Maintenance): Newark

Company Description

About KIPP New Jersey:

KIPP New Jersey is part of the nationally recognized “Knowledge Is Power Program” network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. In 2002, KIPP New Jersey first opened its doors in Newark’s South Ward as a single class of 80 fifth graders and has since grown to educate 7,035 students in grades K-12 across 15 schools in Newark and Camden. More than 90% of KIPP New Jersey students currently qualify for free or reduced meals. 

By 2025, KIPP New Jersey will have fifteen schools in Newark and five in Camden providing a world-class education to over 10,300 students. To learn more, visit www.kippnj.org.

Job Description

Are you a hands-on professional with technical expertise in facility maintenance? Join our team as a School/Campus Facility Manager and help ensure our school is clean, safe, and well-maintained. This role involves daily cleaning, diagnosing maintenance issues, and managing vendors. We're looking for someone proactive, hardworking, and motivated to make a real impact on our school community.

Qualifications

Outcomes:

• 100% of buildings are safe.
• 100% of buildings are operational.
• 100% of yearly state and local compliance deadlines are met
• Facilities tickets are updated within 24 hours of submission.
• Achieve a 3.0 or higher average annual score on Ops EKG based on network priorities.
• Achieve 85% or higher on the Spring TNTP Insight Survey question: My school building is clean and well-maintained.

Essential Duties & Responsibilities:

• Daily cleaning of all school-used interior and exterior spaces and property in accordance to regional standards and industry best practices.
• Utilize work order system for PM and compliance tasks (School Dude or equivalent).
• Respond to student accidents, spills, and urgent needs.
• Daily inspection of buildings and grounds to note conditions and see that needed work is done in a timely fashion.
• Maintain working knowledge of problems, procedures, and operations involved in inspecting, analyzing, and planning building and ground maintenance and heating and ventilating work to be done.
• Manage lunchroom set up and clean-up for lunch periods and events as required.
• Maintain and update work order ticketing system daily
• Manage special projects related to building maintenance and upkeep.
• Ability to proactively implement preventative maintenance plans and report any issues to DSO and Facilities Manager. 
• Create and manage schedules for small capital and preventative maintenance projects. These projects can include painting, installation of electrical outlets, boiler repair work, or small interior fit-out projects.
• Manage  work order system for PM and compliance tasks (School Dude or equivalent).

Safety & Compliance

• Schedule and execute all yearly inspections pertaining to facility systems including fire alarm, fire extinguishers, fire suppression, mechanical systems, elevator Inspection, burglar alarm permit etc. 
• Maintain the building’s Life Safety systems including state and local permitting.
• First point of contact for response to building alarms.
• Review security camera footage as needed for facilities related issues.
• Builds and supports relationships with city-wide inspectors. Supports SFM1s with enrollment/updates of certificates as supports are needed.
• Has full knowledge of all building systems for safety/security - fire, burglar etc. Can clear alarms and reset after drills.

Vendor Management:

• Manage all facility related vendors and report any issues to DSO
• Monitor the quality of the work performed by the evening cleaning company every day.
• Supports DSO with leading the  quoting process and ensuring invoices are processed in a timely manner.
• Able to accept and coordinate deliveries of school supplies and equipment.
• Handle any escalated issues with vendors as needed with minimal involvement from the DSO.
• Oversee school based vendor payments via an online payment portal including PO creation and invoice payment. 
• Ensures timely payment of facility invoices (net 30).
• Supports region-wide vendor relationships and may take on regional vendor management for a given vendor.
• Able to review quotes from vendors with respect to labor and material rates. Should have the ability to review vendor contracts against quotes for material and labor hours.

Qualifications:

Skills:

• Previous custodial experience in a school or professio