Executive Assistant

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.

This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose: The Executive Assistant provides high-level administrative and organizational support to the Chief Information Officer (CIO) and Senior Vice President, Global Business and Transformation, ensuring seamless day-to-day operations and enabling these leaders to focus on strategic priorities. In addition to supporting these executives, the role serves as a trusted resource for their broader teams, assisting with administrative tasks and departmental coordination as needed to foster efficiency and collaboration across the organization.

What You’ll Do:

• Handle all information with the utmost discretion, integrity, and confidentiality—including documents, data, meetings, travel, phone calls, and emails—for the CIO, SVP, and their teams.

• Proactively manage a dynamic calendar of internal and external meetings for the executives and assist with scheduling for team members as needed, ensuring accuracy and resource allocation.

• Recognize and respond to shifting priorities, reprioritizing tasks when business initiatives change for both executives and their departments.

• Track approved invoices and submit them to Accounts Payable systems, supporting departmental financial processes when required.

• Coordinate corporate events, dinners, and international conferences—including agendas, catering, and group amenities for the executives and occasionally for team gatherings or departmental initiatives.

• Arrange seamless travel experiences for the executives and assist with travel logistics for team members when necessary, including flights, accommodations, car service, visas, and vaccinations.

• Manage, review, and process travel and expense reports for the executives and provide support for departmental expense submissions.

• Review and confirm monthly cell phone charges with department users and ensure accurate reporting.

• Collaborate with Accounts Payable to review T&Es, obtain necessary approvals, and manage invoices and relevant reports for the executives and broader team as needed.  

• Perform general administrative activities such as screening calls, directing inquiries, coordinating visitor access, greeting guests, and reserving meeting rooms for executives and team members.
   

Who You Are:

• Minimum of 10 years administrative experience, preferably with C-level executives

• Organized and detail-oriented

• Must be a self-starter and self-motivated with little to no supervision

• Must be resourceful and able to take initiative for tasks to be completed

• Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees and an array of external clients and candidates

• Ability to handle highly confidential, extremely complex and non-routine information and maintain confidentiality regarding all matters and demonstrate a high level of integrity

• High emotional intelligence and the ability to maintain composure in high-stress situations

• Strong sense of urgency and responsiveness

• Strong follow-up skills and the ability to independently track and follow through on action items