Executive Receptionist and Administrative Assistant - President's Office

Are you a highly organized and detail-oriented professional who thrives in a fast-paced, dynamic environment? Do you have a knack for building relationships and a passion for supporting an organization in achieving its goals? If so, the University of Southern Maine (USM) invites you to apply for the exciting opportunity to join the President’s Office as an Executive Receptionist and Administrative Specialist!

You’ll play a vital role in ensuring the smooth operation of the President’s Office, serving as a first point of contact for faculty, staff, students, and external stakeholders.

What You’ll Do:

• Greet and welcome visitors with a positive and professional attitude.
• Answer phones with professionalism and efficiency, screen calls, take messages, and transfer calls effectively as appropriate. 
• Represent the Office of the President in a professional, collaborative, problem-solving and knowledgeable manner
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Provide multiple levels of support to our CBO and our VP of Enrollment Management and Marketing including data reporting; meeting scheduling and planning; material creation and more.

Why You’ll Love Working at USM:

• Connect and Grow: This role puts you at the heart of the university, offering unparalleled opportunities to interact with leaders and community members across diverse fields.
• Make an Impact: Your contributions will directly support the success of initiatives that shape the future of USM and its students.
• Professional Development: Gain experience in a dynamic higher education environment, perfect for launching or advancing your administrative career.
• Supportive Community: Join a collaborative team that values innovation, excellence, and a shared commitment to our students and community.

What We’re Looking For:

• A proactive, detail-oriented professional with strong communication and organizational skills.
• Someone who thrives in multitasking and can anticipate needs before they arise.
• Experience in administrative support, with a high degree of professionalism and confidentiality.
•  A team player with a positive attitude and a passion for service.

Located on our Portland campus, this full-time position will pay $22.08/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System.  This is a confidential, non-rep hourly position.  

This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit.
The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

To learn more, please review the Benefits Information Summary.  

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.  USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. 

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.  USM en