Specialist, Project Coordination

Our Business

We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood’s Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change. 

As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.

This Opportunity 

WSP is currently initiating a search for a Specialist Project Coordinator to join our Earth & Environment Team serving strategic clients for multidiscipline projects across the region.  This position will be based in our Charlotte, NC office.  Other locations considered are Durham, NC, Wilmington, NC, Greensboro, NC, and Asheville, NC.  This position provides an opportunity to join a fast-paced team providing solutions on environmental and engineering projects, primarily focused on the energy sector. Your role could include involvement through all stages of a project’s life cycle, while working closely with program, project, and technical managers.  This is an excellent opportunity to collaborate with professional experts within a leading global consulting company.

Your Impact 

• Support Project Managers and internal stakeholders in planning and executing projects, including project setup, project implementation, and closing as per WSP’s Project Delivery procedures
• Assist with developing and maintaining project Work Breakdown Structure and schedule
• Coordinate logistics in support of project tasks including procurement, travel, and subcontractor management
• Track and monitor budget and expenditure under the guidance of Project Managers
• Interface when necessary with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
• Track and manage compliance with requirements of quality management processes or plans
• Coordinate and document team communications
• Coordinate document delivery, updates, filing, and implement other control systems
• Visible support resource for knowledge of WSP systems and protocols
• Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling
• Assemble and ship project work plans, health and safety plans, and reports to various agencies and clients

Who You Are

Required Qualifications:

• 7 or more years of relevant work experience
• Well developed computer skills and experience with industry standard commercial computer software including Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to work independently and provide guidance and leadership to junior team or project members, with strict adherence to completing daily activities according to work schedule
• Excellent verbal skills with writing and organizational skills, a positive attitude, and ability to work both independently and within groups
• Effective interpersonal and communication skills when interacting with others, expressing ideas effectively and professionally to a scientific and non-scientific audience
• Strong problem-solving abilities, organization, and attention to detail
• Understanding the importance of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

Preferred Qualifications:

• Experience with project documentation and submittals is a plus.
• Degree in related discipline 
• Work experience in a consulting environment or similar-project-based business
• Intermediate to advanced understanding of Adobe Acrobat and MS PowerPoint

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

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