Administrative Assistant (Payroll)

Compensation: $24.00/hour (US Dollars)
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program

Benefits: ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management

This position will support billing generation, payroll, inventory management and ordering, as well as task tracking and communication.

Administration: 

• Provide administrative support to on-site management team in the areas of scheduling, billing, inventory management and ordering, payroll & timekeeping, building access management, and other duties as assigned.
• Assist with the completion and execution of any safety or compliance items
• Assists with the organization and office management for the ABM Janitorial Operations staff.
• Manage inventory and supplies for ABM Janitorial staff. Coordinate the distribution of assets including radios, parking passes, and credentials.
• Assist with the development, creation, and documentation for standard operating procedures for the Coliseum.
• Responsible for maintaining clear and precise reports on events activities, tracking event assets, event packets, equipment check out. 
• Assist with the compliance related items for the ABM Operations staff (OSHA postings, Injury and Illness Prevention Plans, Employee Trainings, Staff Contact Lists, all staff emails, etc.) 
• Perform all other duties assigned including connecting with accounting and other general office management roles. 
• Update tags on an annual basis including for new hires
• Manage and update reports for: vacation and sick payout monitoring, bi-weekly required vs billable hours, monthly 401k hours, union dues, and other monthly reports.

Minimum Requirements:

• Bilingual (Spanish/English) is preferred but not required
• 1-2 years of administrative or operational experience
• Excellent attention to detail
• Must be proactive and self-motivated
• Excellent verbal and written business communication skills.
• Customer service experience is preferred but not required
• Working knowledge or desire to learn janitorial equipment
• Intermediate level of Microsoft programs 
• A passion for serving others and helping others to succeed. 
• Excellent personal organization skills 
• Ability to use MS Office Suite, Smart Phones, Internet and other job related applications.