Lead Administrative Assistant

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Join Our Team and Help Shape the Future of STEM at Bucks!

The School of Science, Technology, Engineering, and Mathematics (STEM) is looking for a talented and organized Lead Administrative Assistant to be the go-to person supporting our Dean, faculty coordinators, and faculty. This role keeps our office running smoothly — from managing schedules and budgets to coordinating events and welcoming students and visitors. If you enjoy problem-solving, working with people, and juggling a variety of responsibilities, this position is a perfect fit. You’ll play a vital role in creating a welcoming, efficient, and student-focused environment.

Primary Responsibilities

• Assist faculty coordinators and the Dean to build and update course schedules, process schedule changes, and monitor enrollment.

• Process payroll for full-time and part-time faculty and staff, ensuring part-time faculty payroll levels are accurately entered into Workday.

• Record meeting minutes, prepare reports, and maintain essential departmental records.

• Process hiring packets for new faculty members.

• Prepare semester ratio reports for the Dean and Academic Affairs on faculty credit loads.

• Track part-time faculty credits, evaluation due dates, and hours worked.

• Support the Dean during faculty in-service programs at all campus locations.

• Conduct research projects assigned by the Dean.

• Plan, prepare, and set up for conferences, meetings, and events hosted by the School of STEM.

• Organize curriculum revision proposals, secure necessary approvals, and submit to the CCRR Chair.

• Maintain the faculty and staff directory and track faculty professional development activities.

• Process catalog revisions.

• Manage and balance departmental and grant budgets, including ordering and purchasing.

• Provide general administrative assistance to the Dean and act as a central point of contact for the office.

• Welcome and assist students, faculty, staff, and visitors in person, by phone, and via email.

• Coordinate with students when courses are canceled due to low enrollment.

• Maintain office equipment (printers, fax machines) and request facilities services as needed.

• Assist with bulk mailings for e-learning courses and conferences.

Minimum Qualifications

• High school diploma with at least 3 years of work experience, or an associate degree.

• 1–3 years of job related experience.

• Strong skills in Microsoft Office (Word, Excel, Outlook).

• Excellent organizational skills and the ability to multitask effectively.

• Strong communication skills and the ability to handle confidential information with discretion.

• Problem-solving abilities and the capacity to work independently under time constraints.

Hourly Range $22.3787 - $23.9452 (commensurate with experience)

Application

Apply online at: https://bucks.wd1.myworkdayjobs.com/BCCC

Applications must consist of a letter of application addressing this specific position and the candidate’s interest and qualifications for coming to Bucks County Community College, resume/CV, and a list of five professional references. References will not be contacted without prior permission. Finalists may be asked to provide additional materials.

Deadline

Applications will be accepted until the position is filled.

Benefits

Bucks County Community College offers an exceptional benefits package that includes medical, dental, vision, prescription plans, 403B pension plan, life insurance, short & long-term disability, generous paid time off, tuition waivers, tuition assistance, wellness center, cafeteria, and free parking on a beautiful Bucks County campus.

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