Practice Assistant

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Practice Assistant in our San Francisco office will provide direct support to lawyers by performing administrative and legal work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession.

This position will require presence in the office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time. 

Responsibilities include, but are not limited to:

• Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
• Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
• Process business expense reimbursements and vendor payments
• Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
• Respond to client billing inquiries, including resolving any issues
• Assist with administrative tasks related to timekeeper compliance requirements and professional organizations
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Organize and manage files/emails in the document management system
• Manage physical files including intake, retention, retrieval and transfer of records
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
• Additional responsibilities or special projects, as requested

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Minimum one year of experience in a law firm or professional service organization preferred
• Associate or bachelor's degree preferred; High school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Demonstrates good judgment and good interpersonal skills
• Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance.

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the San Francisco market is expected to range between $60,000 and $75,000.  This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in San Francisco.  Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can