Inventory Control and Accounting Specialist (Team Lead), Supply Chain Management Unit (SCMU), Copenhagen, Denmark, P3

The Position:

The Inventory Control and Accounting Specialist (Team Lead) position is located in the Inventory Control and Accounting Team within Pillar 4 – Support Services in the Supply Chain Management Unit (SCMU). The position reports directly to the Head of Pillar 4 - Support Services. The Inventory Control and Accounting Specialist Team Lead will work closely with other SCMU colleagues, other HQ Business Units particularly with the Finance Branch, the Regional Offices and the Country Offices and with a number of external partners.

The Inventory Control and Accounting Specialist (Team Lead) is tasked with developing and maintaining processes and controls to ensure the accurate recording of inventory transactions and adherence to UNFPA policies and procedures.

How you can make a difference:

UNFPA occupies a unique position in the sexual and reproductive health commodity ecosystem as a critical player in supply chain management, a leading public procurer of sexual and reproductive health commodities, a trusted partner to national governments, and one of the few organizations with the scale and partnerships necessary to build accountability for last mile delivery. 

The UNFPA Supply Chain Management Unit (SCMU) is self-funded and was made operational in January 2022. It is tasked with ensuring that UNFPA is able to effectively and efficiently support the delivery of life-saving reproductive health products and other programme supplies to the end user when and where they are needed. To achieve this, it is important to strengthen the capacity of governments and implementing partners to ensure coordination, end-to-end visibility and accountability on all supply chain and logistics management related activities, in particular for programme supplies, across all UNFPA programmes. 

Job Purpose:

The Inventory Control and Accounting Specialist (Team Lead) plays a critical leadership role in overseeing the implementation of a robust inventory control mechanism, fostering a culture of accountability, and driving continuous improvement. The position will provide strategic oversight and management of a dedicated team.

You would be responsible for:

You will be responsible to support the Head of Pillar 4 - Support Services with: 

A. Strategic leadership and management of Inventory Control and Accounting function:

• Perform cost accounting analysis and ensure accurate and timely recording of inventory transactions in UNFPA’s Enterprise Resource Planning (ERP) system, including periodic account closure activities and year-end processes for Prepositioned Stock.
• Oversee compliance on inventory management in the Country Offices for programme supplies in accordance with UNFPA’s policies and procedures.
• Facilitate accounting closure and financial reporting for inventory management, liaise with auditors, prepare audit responses, oversee inventory adjustments, and write-off processes. 
• Prepare and finalise inventory management performance reports, identify key risks and non-compliances, and recommend management actions to enhance inventory control and efficiency.
• Support and implement activities related to UNFPA’s Governance, Risk, Compliance and Reporting function.

B. Capacity Strengthening

• Developing and implementing UNFPA's capacity-strengthening initiatives.
• Advocate for the training of supply chain professionals
• Coach and mentor UNFPA personnel to strengthen their capacity to provide informed technical guidance in the supply chain management function.

C. Thought Leadership, Knowledge Sharing and Advisory

• Champion UNFPA's supply chain thought leadership through actively engaging with industry experts, participating in relevant forums, contributing to research and publications, and representing UNFPA's expertise in various supply chain management discussions and initiatives.
• Support environment for knowledge retention and sharing and the creation of a community of practice for supply chain.
• Provide counsel and support on the full range of inventory and financial management issues, incorporating best practices and continuous improvement across UNFPA.

D. Partnerships and Resource Mobilization

• Contribute to the development of UNFPA’s value proposition and relationships with donors and partners.
• Support SCMU’s collaboration with the Division for Communication and Strategic Partnerships to diversify funding opportunities.
• Support SCMU’s oversight of resource mobilisation proposals for quality assurance purposes

E. Collaboration and Representation

• Establish effective collaboration with relevant stakeh