Senior Event Executive, Hospitality

THE JOB / Senior Event Executive, Hospitality

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs with a focus on hosting and hospitality, particularly around sports.

We are looking for a dedicated and hard-working person to join our skilled and dynamic Hospitality Team! You will help support multiple projects be involved in exciting programs with various clients. This position will have a broad view of Octagon’s offices and clients while assisting with a variety of elite events. If the idea of collecting frequent-flyer miles excites you, then this job is for you. In this outstanding role, your principal responsibilities will include pre-event communication and planning, online registration management, on-site staffing, post-event communication and reporting. This individual will be working with a service-oriented team who are committed to providing a seamless, white-glove hospitality experience for our clients. With the team located across the country, you will have broad exposure to the hospitality industry with tremendous potential to learn and gain hands-on experience.

Please also know that the well-being of our employees, partners, fans and consumers is top of mind to our agency, and we are taking measures to ensure proper health and safety initiatives and protocols are in place for our events and activations.

THE WORK YOU’LL DO

• Assist with event planning, on-site activation, and post-event wrap-up for various hospitality programs
• Handle online guest registration systems and databases
• Develop templates and acquire invitee information from various clients
• Budget creation, management, reconciliation, and recap
• Creation of personalized itineraries for various events (i.e., golf, football, private events, entertainment)
• Support all logistics to include, but not limited to, decor, lodging, transportation, food and beverage, production services, and celebrity appearances
• Create and provide status reports for client usage (e.g., invitation status, golf pairings, dinners, activities, etc.)
• Prepare and distribute event status meeting notes, execution guides, staff implementation guides
• Handle event results reporting and wrap-up report development
• General account management and assistance with client requests
• Lead on-site temporary staff at event activations
• Weekend/holiday work as needed

THE BIGGER TEAM YOU’LL JOIN

Where others see complexity, we see possibility.

Octagon is the global sports, entertainment and experiential marketing arm of the Interpublic Group. But if that classification doesn’t do it for you, and it shouldn’t, let’s take it a step further.

We are what we believe. And we believe that while the world of sports and entertainment is full of opportunities and possibilities, sometimes the amount of choice can seem a little overwhelming. Even daunting.

That’s where we come into play.

At Octagon we inspire brands, talent, and our people to see the world for all its potential. We then help break down the complexity and push forward so you can make your next right move.

WHO WE’RE LOOKING FOR

• People may have accused you of being fervent; you’re so organized that a messy folder or inbox irritates you
• A standout colleague who wants to know what others are working on and wants to help
• Consider yourself a self-starter with the ability to balance multiple projects on tight deadlines simultaneously
• Create effective links with clients; Flexible and adaptable in working with various personalities
• A sense of humor and the ability to tell a good story; we like to laugh
• Excellent interpersonal skills, both written and oral
• Thrives under pressure and is outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
• A go-getter, you demonstrate initiative and embrace new challenges (there will be plenty of last-minute client requests)
• Passion for sports & entertainment & lifestyle culture will make you a good Octagon fit
• 3ish years’ experience in related events field; past hospitality and/or event management experience preferred
• Super knowledgeable in Microsoft Office suite; particularly Teams, Excel, PowerPoint, Word
• Though not a requirement, a second language is a plus
• A jetsetter: bags are packed and excited at the idea of travel.
• Can work weekends/holidays as needed
• Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%).