Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

• An associate or bachelor’s degree
• Prior customer service experience
• Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, PowerPoint and OneNote)
• Experience preparing professional communication through verbal and written correspondence
• Experience managing multiple tasks and priorities simultaneously
• Experience maintaining accurate records and handling information with discretion

Job Description:

Summary

The Department of Materials Science and Engineering is looking for candidates who are team players, service-orientated, and performance-driven to join the department as an Administration Assistant II. This individual will be the welcoming face of the department, greeting guests and helping with general inquiries. This individual will be relied upon to assist with:

• Opening and closing the department office
• Assisting faculty and colleagues with meeting coordination, office supplies, mailing, and general support requests
• Maintaining department files
• Updating and maintaining department access
• Timekeeping and onboarding duties for hourly employees
• Daily pick up of mail and distribution to those in the department
• Sending out general scheduled correspondence to the department
• Departmental events and catering
• Maintaining office supplies
• Assist with department travel
• Other duties as assigned

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.  

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

September 5, 2024

Posting Close Date:

September 12, 2024

Job Requisition Number:

R15461