Great Lakes Learning Academy - State Testing Coordinator, SY 2024-2025

Position Summary and Responsibilities

Working from our office in East Lansing, Michigan, or your home office, the State Testing Coordinator’s functions include managing, organizing, and collaborating with the administration team to provide safe, secure and confidential testing environments. This position’s duties will extend beyond test coordination and will also include working with teachers to better analyze data and provide specific training.  This is a 10-month, full-time position.  The State Testing Coordinator will be responsible for the successful completion of the following tasks:

• Manage and organize all aspects of standardized testing, including State Testing, English Language assessments, Competency Testing, Advanced Placement testing, ACT/PSAT/SAT testing, among others;
• Work collaboratively with diverse staff in the planning, organization, and execution of testing for the school, including Director or Manager of Counseling, Director or Manager of Special Education, Office Manager, and Leadership Team;
• Direct a team of teachers to assist in planning and organizing testing;
• Solicit and tabulate information regarding testing materials and needs for the school for the purpose of assisting in the preparation of the annual testing budget process;
• Receive, inventory, organize, and disseminate state-mandated tests; retrieve and organize test materials for return to state testing agencies;
• Prepare and arrange for shipment or pickup and retrieval of testing materials to and from test sites;
• Order, organize, store, and inventory school wide assessment materials as directed;
• Communicates often with parents and teachers to coordinate student success in and out of classroom;
• Organize standardized testing, focusing on finding and booking venues, teacher and student accommodations, managing schedule for the testing, making rosters of students testing for teachers’ information, etc.;
• Create communication plan that includes timely notifications and organizes relevant information to be shared with staff and parents;
• Assist in notifying parents of upcoming testing, contacting students who must take various types of tests;
• Create a plan to track registration and provide follow up actions to encourage completion;
• Track and address participation issues including parent refusal requests;
• Create plan to work with site leads and facilitate their communication with proctors and parents including regular meetings and communications;
• Coordinate with Pearson Virtual Schools to order needed technology, make distribution plan for sites, and monitor and adjust as needed;
• Coordinate and initiate contracts with outside school districts to organize testing at local school district upon parent request;
• Provide school-wide as well as role-specific training covering all aspects of state testing;
• Assist with preparation and dissemination of reports to assist leadership and staff in the interpretation of performance data and school/student characteristics;
• Assist with preparation of test data, School Report Card or other school data; and
• Other duties as assigned.

Qualifications

• Please note, if given a job offer, 2-step authentication is required to login to all systems
• Valid Michigan Teaching Certification
• Michigan Residency Required
• Ability to travel to the school office in East Lansing regularly
• Ability to travel to various testing locations throughout the school year, as required. This may require overnight travel.
• Travel to and attendance at in-person events, as determined by the school.
• Must be able to provide own transportation to schools, work locations, and meeting sites.
• Ability to work well in a team setting.
• Ability to prioritize tasks and to work effectively with minimal supervision.
• Flexibility and a strong commitment to getting the job done, especially in the face of deadlines in the busy testing seasons.
• Strong organizational and proofreading skills, with attention to detail.
• Ability to follow-up on task commitments and give updates as needed.
• Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.
• Ability to lift up to 25 lbs. unassisted