PMWeb Administrator (00448)

Position Summary
PMA Consultants is seeking a detail-oriented, collaborative, and proactive PMWeb Administrator to support and optimize our project management information systems. The ideal candidate will have at least two years of hands-on experience configuring and administering PMWeb and will serve as the primary liaison between project teams, IT, stakeholders, and clients. This role ensures the platform is tailored to meet business needs, supports operational efficiency, and delivers high-quality user experiences across capital project environments.

Duties and Responsibilities

• System Administration & Support
• Administer and configure PMWeb modules including Contracts, Schedules, Cost Management, Forms, and Workflows.
• Manage user access, permissions, and workflows (no backend coding required).
• Troubleshoot system issues and respond to end-user support requests.
• Perform routine audits to ensure data quality and system integrity.
• Monitor system performance and proactively implement improvements.
• Stay up to date on PMWeb updates and recommend relevant enhancements.
• Implementation & Process Integration
• Identify client processes, roles, and tools to inform PM Systems configuration.
• Conduct gap analyses and define business and technical requirements.
• Translate requirements into system configurations and customized workflows.
• Collaborate with stakeholders, vendors, and IT teams to implement effective solutions.
• Support data migration strategies and validate migrated data for accuracy.


• Project & Change Management
• Document system design, configuration, and business processes.
• Support development of training materials, test cases, and user acceptance plans.
• Facilitate user adoption through documentation and training support.
• Monitor adoption, address user concerns, and provide post-launch support.
• Document lessons learned and contribute to continuous improvement initiatives.


• Collaboration & Communication
• Partner with project teams and stakeholders to align system functionality with project goals.
• Participate in monthly project cost and progress reporting.
• Communicate technical information clearly to both technical and non-technical audiences.
• Other duties as assigned.

Position Qualifications

• Minimum 2 years of hands-on PM System administration experience.
• Bachelor’s degree in Computer Information Systems, Construction Management, or a related field; equivalent professional experience will be considered.
• Proficiency in PM System modules including Contracts, Cost, Schedule, Forms, and Workflow.
• Experience supporting project controls and reporting using tools such as Crystal Reports or Power BI.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and collaboration skills.
• Demonstrated ability to manage multiple priorities in fast-paced environments.
• Experience in construction or capital project environments preferred.
• Familiarity with project management principles and terminology.
• Exposure to data integration tools and APIs is a plus.
• An equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities will be considered in lieu of stated minimum qualifications.

Additional Requirements Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen. Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form. About PMA At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor.   We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires.   We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not tit