Project Control Specialist - AIT

Summary

This position is primarily responsible for providing financial and business operations support for strategic initiatives related to process documentation. The Project Control Specialist will assist and lead internal process documentation to standardize operational performance. The specialist will also assist with developing and maintaining Project Data Sheets, CRM updates for bids and proposals, and other project-related data maintenance. The specialist will also assist Project Managers with monthly activities such as estimate at completion review, timely client invoicing, and Accounts Receivable follow-up.

This position will also perform a variety of financial studies to analyze and report on key metrics and create and maintain financial reporting analysis.  The Project Control Specialist requires skills in, sound judgment, excellent communication skills, organizational knowledge, and self-management.

This is a part-time position 20-25 hours per week.  The pay rate is $34.61-42.22/hour and includes medical benefits and a 401K with 3% matching.

Essential Duties and Responsibilities (including but not limited to):

• Read, interpret, and analyze Request for Qualifications (RFQ)/Request for Proposal (RFP) requirements
• Support invitation to bid (ITB) opportunities
• Coordinate with in-house staff and team members to obtain their timely proposal submissions
• Assist with updating and maintaining project information/attributes within the Customer Relationship Management (CRM) database
• Assist Project Managers with updating and maintaining Project Data Sheets (PDS) and Checklists for their respective current and past projects
• Assists in providing analysis and controls, performance assessment, change management, project forecasting, and project reporting
• Assist in establishing and maintaining essential systems for measuring necessary aspects of operational performance, including but not limited to risk management, estimating, profitability, safety, quality control, and client satisfaction for all construction operations.
• Assist the Project Delivery Team with alternative solutions
• Works closely with project management to maintain accurate job-cost records, contract billing, job budgets, change orders, and percentage of completion for job tasks
• Assist with timely client billing of current contracts/task orders
• Perform any other duties as assigned by management.

 

Minimum Qualifications

• Associate’s degree in accounting, business management, or other related field.
  • Business administration, management, or accounting experience demonstrating the ability to accomplish the job's essential functions may be substituted on a year-per-year basis.
• One (1) to three (3) years of relevant working experience and/or specialized training
• Thorough understanding of Microsoft Office Suite such as Excel, Word, and Outlook
• Experience with enterprise software such as Cognos/Deltek or similar systems
• Valid driver's license with a clean driving record

 

Preferred Qualifications

• Experience and knowledge of Alaska Native cultures
• Experience in construction and/or oil and gas industry
• Experience with Disadvantaged Business Programs – 8(a)s and Hub Zone
• Experience in reviewing/understanding project schedules (Primavera and/or Microsoft Schedules)

 

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

 

Core Competencies

• Familiar with federal market work, disadvantaged, small business, and sole source and competitive markets. Understanding the FARs and other state, local, and federal regulations is necessary.
• Ability to understand, work within, and support company policy & procedures and other management functions such as Accounting, Cost Control, Labor Relations, Procurement, etc.
• Ability to work and communicate effectively with employees and management team; good written and verbal communication skills.
• Ability to work in a fast-paced environment, effectively balancing multiple concurrent assignments, and be flexible with job duties and scope of work.
• Detail-oriented self-starter, analytical in nature, enthusiastic, energized, requires little or no supervision, proactive manager; understands priorities and plans work activities, uses time efficiently, and develops realistic action plans.
• Synthesizes complex or diverse information and identifies and resolves problems in a timely manner.