Bilingual Accounting Assistant

Who we are: CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible.

CCOF is a nonprofit organization governed by the people who grow and make our food. Founded in California over 53 years ago, our roots now span the breadth of North America, and our presence is internationally recognized. We are supported by an organic family of farmers, ranchers, processors, retailers, consumers, and policymakers. Together, we work to realize a future where organic is the norm.

Position Summary: 

CCOF is expanding our accounting team and seeking an Accounting Assistant to support our mission‑driven work. This position provides essential administrative and clerical support to the accounting department. The Accounting Assistant also supports communication and documentation needs for both English and Spanish‑speaking clients. 

If you have experience with accounts receivable, strong attention to detail, and the ability to communicate clearly in both English and Spanish, we encourage you to apply. We’re looking for someone who thrives in a collaborative environment and is excited to contribute to a purpose‑driven organization. 

This is a full-time, salary non-exempt status position reporting to the Accounting Manager. This is an in-office position based in Santa Cruz, CA. 

Essential Responsibilities:

• Coordinate Accounts Receivable functions, including recording payments and deposits, creating client invoices, and assist with other Accounts Receivable related tasks.
• Communicate with clients via email and phone regarding incoming payments, past due balances, and other client account questions in both English and Spanish
• Communicate with staff in other CCOF departments regarding clients’ AR account status and details
• Support Accounts Payable functions such as check printing, generate and distribute contract inspector payment reports.  

Specific Duties: 

• Record check, credit card, electronic check, ACH and Wire payments.
• Record deposits.
• Create and mail client invoices and statements.
• Post merchandise orders and promotional merchandise orders.  
• Update client special billing terms.
• Correspond with clients about their incoming payments and account balances.
• Conduct bilingual (English/Spanish) outreach via phone and email to follow up on past-due client accounts.
• Generate and send month-end client account statements.  
• Assist clients with payment plan inquiries.
• Set up client payment plans. 
• Track and troubleshoot database sync errors between the Intact Platform and NetSuite client databases.
• Miscellaneous duties as directed by the Accounting Manager or senior accounting staff.  

Required Qualifications (Knowledge, Skills, and Abilities): 

• Intermediate Spanish language skills to speak fluently and write clear detailed emails for client outreach and inquiries. 
• At least 1 year of prior work experience in accounting or have taken appropriate accounting courses.
• Highly organized, motivated, and detail oriented. Understands how to prioritize competing needs and tasks without compromising quality. Reliably completes assignments within established deadlines. Quickly responds to high priority requests and q