Project Coordinator

We are looking for a Project Coordinator to join our Specialty Services team, in our Chicago facility. 

In this role you will work Monday-Friday, 8:00AM – 4:00PM.

Salary: $75,000 - $85,000

Join us and make a difference!

What you will be doing:

The Specialty Services team handles Rockfon’s specialty ceiling solutions including custom products and applications. In this role, the team member will be responsible for conducting project take offs, creating cost and budge estimates for both internal and external customers. The ideal candidate will be organized, detail oriented and have experience in estimating.

What you bring:

• 3-7 years of Project Coordinator experience

• Participating in project meetings

  • Request to Quote (RTQ) meetings

  • Pre-Production meetings

• Comprehensive understanding of our product offerings, and the appropriate applications

• Reviewing Construction Documents, Specifications, Reflected Ceiling Plans and Ceiling Details and provide the appropriate Rockfon system for the project.

• Creating take-offs in PlanSwift or other commercial estimating software

• Forecasting project costs and delivering pricing to customers, sales representatives, and specialty agents via quotations

• Prepare quotations in SAP business software.

• Detailed quote preparation including notes outlining where are solution deviates from the specification.

• Initiating shop drawings with Application Designers and review of drawings for accuracy and adherence to project requirements

• Point of contact for project communications, request for quotes, drawings, orders, production status with internal and external stakeholders

• Reviewing orders and prepare necessary paperwork for order conversion.

• Handling multiple projects at all stages of the process

• Engaging fellow Rockfon team members to learn about all of the product offerings and understand their application.

• Working with management on developing and facilitating strategic initiatives for moving the business forward

• Communicating market info including pricing to internal resources - pricing and engineering

• Key KPIs are average Quote turnaround time and Quote service level (On-time Completion %)

• Effective relationships with all stakeholders

• Accurate logging of quote requests

• Accurate quotations with timely responses to customers

What we offer:

• Competitive Salary

• Generous Benefits - Effective your first day!

• Comprehensive Medical, Dental and Vision coverage

• Educational Assistance

• 401K Match - up to 6%

• No cost Life and Disability Programs

• Company provided Personal Protective Equipment

• Employee Assistance Program (EAP)

• Fitness reimbursement

• Paid Time Off (PTO)

• 12 Paid Holidays per year

• Paid Parental Leave

Who we are:

Founded in 1937 in Denmark, ROCKWOOL Group transforms volcanic rock into sustainable and innovative products that enhance lives and communities. With a global team of over 12,000 employees and 51 manufacturing facilities across 40+ countries, we are united by a shared mission: unlocking the natural power of stone to enrich modern living.

 This role is part of our Rockfon business, a division of the ROCKWOOL Group. Rockfon delivers comprehensive ceiling system solutions, integrating stone wool and specialty metal ceiling panels with Chicago Metallic suspension systems, providing high-quality, sustainable offerings to our customers.  To learn more, visit www.rockfon.com.

Work Environment & Conditions:

We are proud of our global manufacturing facilities, which are equipped with cutting-edge technology, advanced machinery, and innovative processes that drive efficiency and precision. We continuously invest in upgrading our equipment to stay at the forefront of manufacturing excellence.  In our manufacturing facilities, safety and cleanliness are top priorities.  We have implemented robust safety protocols, comprehensive training programs and maintain rigorous cleanliness standards to provide a safe, healthy, and pleasant work environment.   

Diverse and Inclusive Culture:

We want all our