Job Title

Administrative Assistant, Part Time- On Call

Job Description Summary

C&W Services is looking for an Administrative Assistant at our facility located in Santa Clara. Duties include but are not limited to placing parts orders, billing and bill pay, payroll administration, maintaining work orders, administering safety trainings and maintaining safety records/reports according to OSHA standards, as well as the day to day operations of department.

Job Description

Essential Duties:

• Provide a high level of customer service support to the organization and the facilities team by answering incoming phone calls and dispatching facilities maintenance personnel when necessary.
• Handles business correspondence including proposals, expense statements, and purchase orders.
• Responsible for payroll processing for all employees using the Kronos system.
• Handles accounts payable for vendors not in our Vendor Maintenance system.
• Serves as a liaison for outside vendors, and the Corporate Office.
• Manage all administrative functions for the office, including invoice coding and processing, and time keeping.
• Create and maintain records.  Create custom reports as required.
• Holds monthly safety training.
• Maintain safety records in the HSSUITE system.
• Create incident reports within the HSSUITE system as well as communicate any worker’s comp claims with the corporate office and Travelers.
• Chairs the monthly Safety Committee meetings as well as take minutes.
• Records weekly manager meeting minutes as well as minutes from the residency debrief.
• Part ordering as necessary.

Requirements:

• Excellent verbal and written communication skills.
• Must be organized and detail oriented.
• Effectively present information and respond to questions or client service requests.
• Must be computer literate and possess the ability to quickly adapt to an electronic environment. 
• Strong data entry skills and email experience.
• Ability to prioritize multiple tasks in a fast paced environment.
• Highly motivated and able to work independently with minimum direction

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $23.00 - $23.00

C&W Services is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual