Exec Assistant & Project Management Office

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Job Description:

Job Summary: Provide comprehensive administration, PMO and process/procedural coordination of various elements of Airbus Flexrotor business activities in support of the Managing Director. In alignment with company priorities, the CoS will lead a variety of program, process and project management activities. 

Primary Responsibilities:

Operational Efficiency & Process Improvement:  40%

• Streamlining daily operations.

• Oversee and improve internal processes and workflows to enhance efficiency and effectiveness across various departments.

• Establish and standardize project management methodologies, tools, and best practices across the organization.

• Identify bottlenecks and inefficiencies in project delivery processes and propose solutions.

Develop and implement process improvements for project initiation, planning, execution, monitoring, and closure.Strategic Alignment & Execution:      30%

• Work closely with the Managing Director to define, communicate, and execute Aerovel's strategic objectives, aligning them with the broader Airbus Helicopters Defense & Security strategy.

• Ensure alignment and progress on priorities alongside the managing director.

• Maintain a strategic project portfolio roadmap that directly supports Aerovel's and Airbus's overarching strategic objectives.

• Implement a framework for prioritizing projects based on strategic value, resource availability, and risk.

• Regularly review project progress against strategic goals, identifying and addressing deviations.

• Provide the Managing Director with comprehensive reports on the strategic impact and status of key initiatives.

Communication & Stakeholder Management:      20%

• Facilitating effective communication.

• Foster internal and external relationships, focusing on marketing activities, (i.e. social media and press releases).

• Be a central point of contact for stakeholders, communicating on organizational updates, facilitating communication between Aerovel and Airbus corporate functions.

• Ensure the Managing Director is well-informed and prepared for meetings, decisions, and strategic discussions by gathering, analyzing, and summarizing relevant information.

• Prepare executive-level project summaries and presentations for the Managing Director and leadership.

• Act as a liaison between project managers, functional leads, and the Managing Director to ensure clear communication and alignment.

• Manage and track stakeholder expectations related to project deliverables and outcomes.

4.      Community Outreach:      10%

• Support the implementation of community outreach projects with employees and in support of a broader Airbus approach to community engagement, education, positioning AIrbus as a community leader and growing brand awareness in the Region.

Additional Responsibilities: 

Other duties as assigned:       

Qualified Experience and Training:  

Education:

Required

• Bachelors degree in rela