Executive Assistant, HR & Talent

Somos is an innovative technology company that ensures that phone calls and text messages can be trusted. Consumers don’t want spammers and fraudsters to reach them through their devices, and businesses don’t want their legitimate phone calls ignored. The solution? Developing stronger trusted digital identities. And that’s where you come in!

We are looking for team members who share our mission and have the drive and entrepreneurship to make connections safer for everyone. We believe that innovation can come from anyone who sees a need and can pose a solution. By bringing in a team of diverse talents, experiences, and perspectives, at Somos, you will be empowered to contribute in a meaningful way for the greater good of digital identities.

What makes being part of Team Somos so special?  Check out our Employee Value Proposition to see how Somos leads the market in total rewards, culture and development to help our employees be their best.

Position Summary:

The Executive Assistant assists with ensuring the successful operation of their assigned departments by keeping things running smoothly and efficiently through the cohesive management of multi-tasking and competing priorities.  The Executive Assistant directly supports one or more members of the Executive Leadership Team, as well as the departmental employees.  The Executive Assistant demonstrates initiative with respect to problem solving, presents confidence in decision-making, and has the ability to improve processes. The Executive Assistant will interact with several virtual-first teams and must demonstrate the ability to collaborate effectively throughout the organization.  

In addition to executive and departmental support, the Executive Assistant will collaborate with a centralized administrative team to ensure the successful operations of Somos initiatives, and as such will include general office support responsibilities.  

This position will be mostly virtual based, located within commuting distance to a Somos Hub, with occasional travel (approximately bi-weekly) required.  

Core Responsibilities and Accountabilities

Talent Acquisition & Onboarding Support (75%) 

In partnership with the Director, Talent Acquisition, coordinates and executes talent administrative activities including positing internal/external job positions, conducting initial candidate validation check, scheduling HR screen for recruiter, scheduling internal/external interviews, initiating assessments and background checks, conducting references, creates offer letters, and other administrative activities related to talent acquisition.

• Provides sourcing support, including conducting database reviews and passive candidate searches for eligible candidates 
• Provides administrative support to the Internship Program, including recruitment/selection, onboarding, and events/activities related to the program 
• Executes administrative onboarding activities for new employees including pre/post hire deliverables  
• In collaboration with the hiring manager, creates and delivers new hire onboarding schedule 
• Maintains accurate personnel files to ensure compliant employee records 
• Responsible for new employee I-9 process, including coordination and follow up 
• Creates, maintains, and optimizes standardized processes and procedures within scope of role 
• Supports and executes recruiting/talent related social media campaigns  
• Provides administrative support at targeted job fairs and recruiting events

General HR Administrative Activities (25%) 

• Schedule and organize administrative activities including meetings, travel, conferences and department events. 
• Provide administrative support to company events, both virtual and in-person 
• Arrange and coordinate corporate travel, meetings, and events for Chief People Officer 
• Prepare and submit expense reports for Chief People Officer 
• Manage and maintain HR related filing systems 
• Prepare correspondence, reports, emails, spreadsheets, presentations and other documents. 
• Prepare, order, and distribute departmental materials  
• Attend meetings to record minutes, transcribe and distribute, as requested. 
• Conduct general administrative responsibilities including office maintenance in the local Hub location (mail distribution, office supplies, etc).  
• Collaborate with Executive Assistant team on assigned projects and initiatives 
• Perform other duties as assigned. 

Working Conditions 

• Remote “Work Together Anywhere” position with home office environment using standar