Receptionist/Administrative Assistant

Company:  

US1277 FreshPoint South Florida, Inc.

Sales Territory:  

None

Zip Code:

33069

Travel Percentage:  

0

COMPENSATION INFORMATION:

The pay range provided is not indicative of Sysco’s actual pay range but is merely algorithmic and provided for generalized comparison.  Factors that may be used to determine rate of pay include specific skills, work location, work experience and other individualized factors

JOB SUMMARY

The Receptionist/administrative assistant role is responsible for providing a point of contact for walk in visitors, clients and employees, incoming telephone calls, granting access to the building and supporting the highest level of customer service for customers, vendors, employees and visitors. Responsibilities also include but are not limited to administrative duties and providing support to various departments.

Key Relationships:

Executive Management, Department Managers, Human Resources, Colleagues, Vendors, Guests and Visitors

           

Essential Functions/ Responsibilities:

• Grant access to building through the appropriate implementation of the Visitor policy.
• Answer incoming telephone calls, assist callers, take messages, provide information and direct calls to staff members as needed.
• Maintain a professional and personable demeanor while working with customers, vendors, employees and visitors.
• Maintain a safe environment by monitoring entrance to the building and using good judgment in contacting appropriate personnel as needed.  
• Scan and properly store invoices daily.
• Provide support to the customer service department by keying in orders using the AS 400 system.
• Print training packets and interview forms for multiple departments as needed.
• Maintain conference room for meetings.
• Maintain front lobby to ensure it is clean and organized. Ensure that all current licenses are properly displayed.
• Provide support during building evacuation alarms.
• Good attendance and adherence to work schedule.
• Adherence to all Good Manufacturing Practices, Company Policies, Code of Conduct and Safety procedures.
• Perform other duties as assigned.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the essential duties and responsibilities of this job.

• Proven ability to handle various incoming phone lines.
• Pleasant and professional phone personality and proper phone etiquette.
• Technical skills with the willingness and ability to learn new applications when needed. 
• Experience managing records and files.
• The ability to respond appropriately to a diverse group of people. 
• Must be able to work with all levels within and outside the organization.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals or groups.
• Working knowledge of Word, Outlook, Power Point and Excel.
• Excellent follow-up, prioritization and organizational skills.

Educational Requirements:

• High School Diploma or equivalent

Experience Required:                                                                                                                             

• Organizational and phone skills.
• One (1) to two (2) year’s experience as a receptionist or equivalent experience.

• Must be able to use computer terminal effectively, as well as other office equipment.

Physical Requirements:

The Physical demands here are representative of those that must be met by an associate to perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.  An individual should contact his or her supervisor or the human resources department if he or she believes that accommodation is needed.

• While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands and fingers, handle or feel; reach with hands and arms, and sit for extended periods and perform repetitive movements in wrists and arms on a frequent basis.  The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision ab