Warehouse Specialist

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

Job Description

Your role at Baxter:

Directly supports the Operations Staff by performing multifaceted and specialized duties, including order allocation, shipment confirmation and customer support. Maintain various databases which relate to operations, enter new data and ensures data integrity, reconcile all data discrepancies, and prepare all documents and physical assignments vital for shift to perform efficiently.

Your team:

We develop quality products with the patient in mind, so our marketing efforts are also patient centric. That means you can be proud of our work and the value we provide to people every day.

As a large, multinational organization, you could expand your knowledge through collaboration with a variety of individuals, exposure to different facets of our portfolio, and an encouraging leadership team that encourages ongoing development.

What you'll be doing:

• Along with Team Lead, prepares all documents and physical assignments vital for the shift to perform efficiently and productively every day.

• Cross trains and assists management with back up of Operations Specialists for other departments within the Facility.

• Help in achieving departmental objectives pertaining to safety, operations, and financial performance.

• Assist in any training for other back-up functions within the receiving department.

• Handle multiple databases related to incoming operations. Input new data and ensure data accuracy. Resolve all data inconsistencies. within JDE and WMS (Swiss log).

• Collaborate with other departments and management to identify and address customer needs/resolve issues related to incoming shipments.

• Schedule critical receipts and ensure timely resolution upon prioritization.

• Search and retrieve FDA & Customs Releases for Overseas Containers before posting (pertaining) receipts via Danzas website & Carmichael, Expeditors and DHL.

• Validate that product being received from 3rd party logistics are approved vendors on Trackwise.

Receiving Specific Duties

• Respond to inquiries from key collaborators in relation to receiving status and tracking within 2 hours from receipt.

• Answer all incoming calls and inquiries 

• Plan the receiving department's workload for the next day before end of shift

• Release and print shipping daily workload in support of Team Lead

• Maintain and update Tier I Board with key performance indicators for Receiving with Team Lead and Supervisor

• Run reports as needed for area

• Prepare month-end report for department as needed

• Research receiving failures

• Request and reprint/ fax missing packing lists from vendors/origin

• Responsible for creating receipts – via packing list obtained from trailer

• Create code/lot numbers from packing list & verify Holds via FCA Tracking System

• Confirm trailer information via Trailer Que to access arrival date & time

• Access Vendor Approval via Global Supplier Quality (GSQ) for all Vendors

• Confirm product Expiration Date is acceptable

• File all receipts

• Problem receipt resolution to include shipments from outside Vendors, no po#, incorrect po#, no packing list

• Get along with team in resolving discrepancies, research PO discrepancies via JDE – retrieve appropriate documentation & assist with resolution 

• Ensure Baxter requirements are notated on packing list (code/lot/qty……)

Retain file for pre-notification packing list via email

• Assist in scheduling LTL appointments

• Adjust estimated date of arrivals

• Assist in maintaining departmental goals

• Assist in training for Back-ups

• Submit Daily Summary Report